Administrative Assistant

Bolton & Menk has a great opportunity for an Administrative Assistant to join our team in our Ramsey office. We are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team. This is a jack-of-all-trades position with an emphasis on receptionist duties, clerical support, shipping and receiving, event planning and scheduling.

This role also provides project specific support related to client calendars, project manuals, project bidding, project permitting, PIFs, reports, etc.

If you have clerical experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere, then we are looking for you! As a Top Workplace, this is a fantastic chance to work with a talented team of professionals and make a lasting impact on the communities we serve. With over 75 years of experience, Bolton & Menk specializes in providing community infrastructure solutions in many locations across the country.

• Planning and Document support:
  Proofreading documents, Formatting documents using styles, complying with accessibility requirements;
  Scanning and OCR’ing hard copy documents;
  Printing, collating materials for public meeting
• Prepare correspondence and various reports as directed including creating and updating agendas and meeting minutes
• Coordinate logistics for office events, training, client visits, and other activities to include setup and clean up.
• Perform receptionist duties & answer incoming calls
• Processes or assists with incoming/outgoing mail, packages, and documents.
• Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance.
• Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff.

• Two (2) year degree in business related field and four years of related experience or equivalent combination of education and experience.
• Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook
• Strong content creation and editing skills.
• Experience drafting & editing correspondence required - strong grammar skills
• Must possess a valid driver’s license
• Must be detail orientated
• Experience in construction or engineering services preferred

Applicants must be currently authorized to work in the United States on a full-time basis, part-time basis or internship for any employer without restriction. Bolton & Menk does not provide visa sponsorship or immigration support for this position.

Salary Range: $37,500 - $65,000 depending on years of experience and credentials
Bolton & Menk is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to specific geographic location. Bolton & Menk reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

There’s life at work and life outside of work. Bolton & Menk has a number of benefit programs and amenities to support you and your family throughout whatever stage of life you are in.

• Competitive compensation plan - overtime compensation available to most employees
• Discretionary bonuses available to most employees
• ESOP - Employee ownership (ESOP); 100% company-paid contributions
• 401(k) Match Program
• Paid time off (PTO)
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• Pare…