Bid Support Coordinator

Overview

Konica Minolta has an exciting opportunity for a Bid Support Coordinator!

• Review and analyze standard business and contract terms across various documents (e.g., NDAs, vendor forms, supplier questionnaires, standard terms and conditions), including supporting the Information Security Questionnaire (ISQ) process.
• Collaborate with field Sales, Legal, IT, Security, and other internal departments to gather necessary information for documentation and ISQ completion.
• Ensure all documentation and ISQ responses are reviewed, answered, approved, and properly presented to maintain integrity and compliance.
• Coordinate and manage the assignment of RFP opportunities, and other customer-facing requests through the shared email mailbox, ensuring timely responses and accurate tracking.
• Maintain and update task lists and logs for analysis, tracking, and ISQ progress monitoring.
• Log and track all incoming requests accurately in designated systems; verify completeness and accuracy before processing; follow up to ensure timely completion.
• Monitor progress of ISQ(s) and elevate issues when deadlines are at risk.
• Ensure fair and balanced distribution of tasks to prevent overload.
• Maintain confidentiality and compliance with company policies.
• Demonstrate flexibility, adaptability, and willingness to learn new skills and take on additional responsibilities.
• Perform general office support functions within a fast-paced business environment.
• Exhibit strong multitasking skills and proactive follow-up to ensure accuracy and completion.

• Strong organizational and time management skills; ability to handle multiple priorities under tight deadlines.
• Excellent communication skills and comfortable interacting with executive management and liaising across department
• Advanced problem-solving, analytical, and reading comprehension skills; proactive and resourceful in addressing challenges.
• Adaptable to changing priorities and fast-paced environments.
• Detail-oriented with exceptional accuracy, quality control, and ability to manage tracked changes.
• * Must be detail oriented with have excellent organizational and follow up skills.
• Assist with special projects as required

• NDAs and Vendor forms may require physical signatures; therefore, the coordinator is expected to maintain an in-office presence to facilitate timely processing.
• Must be open to working extended hours at month end, quarter end, and as needed

• Associate's Degree in finance, economics, accounting or a related field, or equivalent work experience
• 1-2+ years of experience in pricing, bid development, finance, sales support or marketing
• Proficiency in Microsoft Office Suite and Adobe Acrobat
• Knowledge of contract and leasing terms and conditions and general understanding of the Office Equipment Industry preferred

#LI-KD1

Konica Minolta Business Solutions' (Konica Minolta) journey started more than 150 years ago, with a vision to see and do things differently. The company partners with clients to Give Shape to Ideas by supporting their digital transformation through its expansive Intelligent Connected Workplace portfolio. Its business technology offerings include IT Services, intelligent information management, video security solutions and managed print services, as well as office technology and industrial and commercial print solutions.

2025 marks Konica Minolta's 20th anniversary in production print, for which it celebrates "20 Years of Excellence, Innovation and Impact," and continues to lead the way in digital commercial printing. This year also commemorates 20 years of Konica Minolta's bizhub brand. Over the past two decades, the bizhub series has revolutionized office technology and redefined how businesses operate. It has continuously evolved to meet the needs of modern workplaces, fueled by advances in technology and a commitment to innovation.

Konica Minolta is proud to be ranked on the Forbes 2025 America's Best Large Employers list, included on CRN's MSP 500 list numerous times; recognized as the #1 Brand for Customer Loyalty in the MFP Office Copier Market by Brand Keys for eighteen consecutive years and presented with Keypoint…