Assistant Vice President, Advancement Operations

Reporting directly to the Vice President of Advancement, the Assistant Vice President, Advancement Operations has primary responsibility to lead the administrative operations of Don Bosco Prep’s Office of Advancement.

Reporting directly to the Vice President of Advancement, the Assistant Vice President, Advancement Operations has primary responsibility to lead the administrative operations of Don Bosco Prep’s Office of Advancement. The position directs and manages daily administrative operations of the unit, including key strategic priorities established by the Vice President of Advancement. The overarching focus of the position is to maximize fundraising results through the efficient use of resources, data, systems and effective management of reporting and gift administration.

The AVP functions as a thought leader, advisor, and integrator in support of the Office of Advancement and Don Bosco Prep’s mission, vision, and values in the development of goals, strategic initiatives, objectives, policies, and procedures. The position assists in the resolution of administrative matters, objectives, policies, and procedures for the Office and engages in high-performance, leading-edge practices, which are innovative in their approach to the operation of a nationally recognized independent school.

• Identify administrative needs and develop standards, procedures, processes, and priorities to maximize performance of the Advancement staff and to shape an exceptional philanthropic/alumni experience for all.
• Work closely with the VP, and Advancement team members, to establish, implement, and execute donor relations/stewardship, reporting, gift administration, events, annual and planned giving, and communications strategies and programs.
• Create and nurture relationships across the school to champion key initiatives and to support effectiveness of the office.
• Act as a key adviser to the VP on administrative matters.
• Work closely with the VP on the management of strategic priorities.
• Establish and facilitate the process for awarding privately funded scholarships.
• Manage and advise on all Advancement communications (in collaboration with the Advancement Special Events and Communication Coordinator) to internal and external audiences on behalf of the VP.
• Provide oversight of the financial goals and results of all fundraising events.
• Develop content for reports and presentations to the school’s leadership team, the Advancement Committee, the Board of Trustees, the institution at large, outside parties, and individual donors.
• Directs the tactics, policies, and procedures for capturing and entering data, including gift processing, gift acknowledgment, and gift reporting.
• Analyzes and interprets data and trends to inform annual fund and planned giving appeal segmentation and prospect assignment.
• Works closely with the VP to establish and track annual goals, key performance indicators (KPI’s), and metrics to measure success for operational activities and strategic priorities, including the campaign planning process.
• Manages two direct reports:
  Advancement Special Events and Communications Coordinator and the Director, Advancement Operations, including annual performance appraisals and professional development plans.
• Working closely with the VP, annually builds and manages the Advancement budget.
• Create procedures to ensure sound fiscal management and accountability throughout the Office of Advancement.
• Liaison to the Office Finance for financial forecasts and trends analysis to facilitate data driven decisions.
• Negotiates and manages vendor contracts (i.e. CRM, printing, mailing, events, etc.).
• Participate as a member of Don Bosco Prep’s…