Administrative Office Manager

Join to apply for the Administrative Office Manager role at Sevita (Mentor Community Services), a part of the Sevita family providing community-based services for individuals with intellectual and developmental disabilities.

Summary: The Office Manager is a full‑time supervisory role, non‑exempt, paid by salary. The position supervises administrative and support services for a larger state or multi‑state business unit. Responsibilities include general administrative support, office management, and supervision of processing activities such as purchasing, accounts payable/receivable, payroll, and information technology.

Location: Bloomington, CA

Essential Job Functions Office Management

• Organizes, manages and maintains physical office space; corresponds with landlord as required.
• Supervises clerical functions including scheduling, data collection, communications and mail; supports operating group and state management teams.
• Maintains systems for licenses, leases, contracts and agreements.
• Maintains databases and mailing lists, and organizational charts.
• Arranges events and meetings for management team.

Human Resources

• Supervises administrative support positions: hiring, orientation, training, scheduling, evaluation, discipline and termination.
• Ensures employee safety compliance with workers’ compensation programs and OSHA.
• Oversees payroll processing, onboarding, and employee background checks.

Procurement

• Approves and orders supplies and equipment; manages spending for budget compliance.
• Orders, distributes and manages inventory of gas and company purchasing cards.
• Manages local accounts payable processing and handles vendor relations.
• Assists with travel and hotel arrangements.

Information Technology

• Acts as liaison with IT; assists with local troubleshooting and technology setup.
• Manages or assists with inventory for employee computers, purchase cards and other IT equipment.

Other

• Performs other related duties and activities as required.

Supervisory Responsibilities

• Supervises administrative and support staff.

Minimum Knowledge And Skills Required By The Job

• Proficiency in accounting and basic computer skills and applications.
• Strong organizational and communication skills.
• Leadership and supervisory experience.

Education And Experience

• Associate’s degree in a related field.
• 1–3 years of administrative and supervisory experience.

Certificates, Licenses, And Registrations

• Current driver’s license, car registration and auto insurance if driving on behalf of the company.

Physical Requirements

• Light work: may lift up to 20 lb occasionally, 10 lb frequently or negligible force constantly.

Americans With Disabilities Act Statement

Applicants and incumbents who become disabled must be able to perform the essential job functions either unaided or with reasonable accommodations determined on a case‑by‑case basis.

Sevita Company Description

Sevita is a leading provider of home and community‑based specialized health care. We believe everyone deserves a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence.

Equal Opportunity Employer

As an equal‑opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, genetic information, veteran status, citizenship or any other characteristic protected by law.

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