Administrative Assistant

Join to apply for the Administrative Assistant role at PBK

Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you’ll be the backbone of our operations—providing essential support that keeps our dynamic team moving forward.

• Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access)
• Managing data entry and word processing tasks
• Conducting internet research and maintaining organized filing systems
• Serving as a friendly and professional back‑up receptionist

• Actively involved in the day‑to‑day operations of the Partner in charge and leadership
• Assist with set up and planning for client meetings and firm‑wide events
• Reserve conference rooms, call lines and/or set up video conferences
• Create meeting minutes and agendas
• Prepare letters, contracts and other communications
• Schedule and coordinate meetings, including reserving spaces for in‑person events
• Log and prepare client sponsorship requests and other check requests
• Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
• Act as a liaison with consultants, clients, printers and suppliers
• Assist with special projects as needed
• All other duties as assigned

• 5+ years of administrative and/or professional office experience
• Superior client focus and service mentality
• Strong problem‑solving and collaboration skills
• Creativity, integrity, and initiative
• Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency in Adobe Acrobat Professional
• Strong organizational skills
• Excellent communication skills (verbal and written)
• Strong attention to details, including proofreading
• Ability to prioritize multiple projects and manage work accordingly

• Experience supporting C‑level leadership
• Experience in a professional services firm (architecture, engineering, law office, etc.)
• Bachelor’s degree

The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job‑related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case.

The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below.

$44,000.00 - $66,000.00

PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.

• Mid‑Senior level

• Full‑time

• Administrative
• Architecture and Planning