Management Analyst III - Public Works

The City of Rancho Cucamonga is not your average public agency employer. We have evolved from the antiquated civil service government employment of the past. Our driving staff force, known as Team RC, embodies a culture of innovation and collaboration. We believe that our employees are the best representation of our values and we strive to be on the cutting edge of diversity, inclusion, and technology.

When you join Team RC, whether you're front-and-center or behind-the-scenes, you can rest assured that your work makes an impact in the community you serve. Our enthusiasm for public service and our commitment to continuous learning help Team RC focus on what really matters: service and people.

So get comfortable, grab a snack and apply to join Team RC.

If you have a curious mind that drives you to ask questions about current practices, like to work with others to identify solutions that will lead to the development of best practices to improve and optimize business decisions this position is your ideal job! In this role, you will be identifying and delving deep into the ins and outs of the Public Works Department data reports, performance measures, finance reports, and other analytic tools.

Once data is acquired the goal would be to transform it into meaningful and useful business tools to guide decision making. As an integral member of the management team, you will be contributing to the long‑term fiscal stability, programmatic efficiencies, and quality of services to the public.

This position might be perfect for you if:

• You have strong skills in working with numbers and presenting them clearly.
• You can explain complex financial concepts in a way that’s clear to non‑finance audiences.
• You’re approachable and collaborative, and you take pride in helping colleagues achieve their goals.
• You’re resourceful and creative when tackling challenging or unfamiliar tasks.
• You enjoy investigating data to solve problems, even when the answer isn’t immediately clear.
• You pay close attention to detail and understand the importance of accuracy.
• You lead with integrity, encourage teamwork, contribute to policy development, and support the City’s mission, vision, and values.

Reporting to the Director of Public Works and providing technical analytical support to the Public Works and Finance Team, the major duties of the position include:

• Monitoring and analyzing accounts payable activity to ensure compliance with City policies, payment terms, and vendor requirements.
• Reviewing high‑dollar or complex invoices for accuracy, proper documentation, and budget availability.
• Assisting with accruals, encumbrances, and AP tie‑outs during the monthly and year‑end close process.
• Supporting process improvement to reduce AP backlog and improve vendor payment timeliness.

• Monitoring and administering the Procurement & AP division’s contract lifecycle, including vendor onboarding, insurance/COI tracking, expirations, and renewals.
• Ensuring contracts and related AP transactions comply with City policies, state/federal procurement law, and audit requirements.
• Facilitating and supporting Requests for Proposals (RFPs) and other solicitation processes.
• Maintaining the City’s contract repository in Workday/Planet Bids and ensuring documentation is current and complete.

• Supporting the Public Works & Finance team in evaluating and improving AP and contract workflows in Workday, serving as a functional lead/super user.
• Developing and monitoring Key Performance Indicator's for AP and contract management (i.e., vendor payment cycle times, compliance rates, contract expirations).
• Providing training and guidance to departments on proper AP and contract practices.

• Preparing audit and compliance reports related to AP and contracts, serving as a division liaison during external/internal audits.
• Assisting Public Works Management in analyzing vendor spend, contract utilization, and cost‑saving opportunities.
• Administering the City’s purchasing‑card systems and resolving integration issues with Workday and the City’s banking partners.
• Managing ad‑hoc special projects…