Office Manager/Bookkeeper
Listed on 2025-12-23
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Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Administrative Management
The Office Manager / Bookkeeper plays a key role in the daily operations of our manufacturing organization by ensuring the office runs efficiently, financial records are accurate, and customers and vendors are supported professionally. This position combines hands‑on bookkeeping responsibilities with front‑office management and purchasing coordination. The ideal candidate is organized, motivated, decisive, and friendly, with the ability to manage multiple priorities in a fast‑paced environment.
Key responsibilities include billing and accounts receivable, accounts payable, purchasing support, and maintaining accurate financial and administrative records. This role also serves as the first point of contact for visitors and callers, managing the front desk and maintaining a welcoming, professional office environment. The Office Manager / Bookkeeper works closely with executives, operations, and external partners to support smooth business operations.
Success in this role requires strong attention to detail, sound judgment, and the confidence to make decisions independently while maintaining a positive, service‑oriented attitude.
Primary Responsibilities- Prepare and process customer invoices; and follow up as needed
- Manage accounts payable, including vendor invoices and payments
- Assist with purchasing materials, supplies, and services, coordinate with vendors
- Maintain organized financial, purchasing, and office records
- Manage front desk operations, including answering phones, greeting visitors, and handling general inquiries
- Oversee office supplies, filing systems, and overall office organization
- Support basic reporting, or corporate accounting as needed
- Highly motivated and self‑directed
- Decisive and comfortable prioritizing tasks independently
- Friendly, professional, and customer‑focused
- Strong organizational and communication skills
Salary: USD $65,000.00 - USD $90,000.00 /Hr.
Seniority level:
Entry level
Employment type:
Full‑time
Job function:
Administrative
Industry: Pharmaceutical Manufacturing
Location:
Morristown, NJ
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