Medical Records Technician

Job Summary

Primary responsibilities involve performing medical record technician duties in support of the Oyáte Health Center (OHC) Health Information Management department.

• Must comply with federal laws and regulations as required by the Health Insurance Portability and Accountability Act (HIPAA) and Health Information Technology for Economic and Clinical Health (HITECH).
• Verifies and identifies new and existing patient electronic health records (EHR). Assist with assignment of a new EHR number by interacting with patient registration areas or physician office for information verification.
• Assure accuracy of current EHR records by inactivating records of deceased patients as soon as possible, in accordance with HIM Inactiovation Policy.
• Receives and processes release of information (ROI) requests for patients to various entities such as, patients, hospital staff, law firms, insurance companies and government agencies.
• Logs each completed ROI request in RPMS.
• Scans medical documents into a patient’s EHR based on document type.
• Participates in purchased referred care (PRC) meetings as assigned.
• Participates on performance improvement teams and other committees as assigned.
• Keeps equipment operational by following manufacturer’s instructions and established procedures.
• Promptly answers phone calls in a professional and efficient manner, completes transfers to the appropriate department/ staff as necessary.
• Performs related duties as assigned.

• Knowledge and in depth understanding of HIPAA and HITECH ACT.
• Knowledge of medical records technician requirements and functions.
• Knowledge of pharmacy regulations as they pertain to monthly physician order sheets and medication administration records.
• Knowledge of medical terminology, pharmacy terminology, and a practical knowledge of medical procedures and diagnosis.
• Knowledge of the RPMS automated medical records system.
• Knowledge of computers and job‑related software programs and office equipment.
• Ability to work with personal computer and utilize a variety of software applications.
• Ability to communicate clearly and effectively, both orally and in writing, using tact and sensitivity.
• Ability to work independently as well as a part of a team.
• Ability to read, write and understand the English language.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.
• Skill in interpersonal relations.
• Skill in keyboarding, typing, and data entry.

Minimum Qualifications
* High school diploma or equivalent.

• One (1) year of medical records and data entry experience.
• Preferred one (1) year of medical office support experience.
• Demonstrated computer skills and experience working with electronic health records.
• Must successfully pass a criminal and background check, and a pre‑employment drug screen.

The GPTLHB is a tribal organization that follows tribal preference laws. Our policy is to give preference to qualified Indian/Tribal candidates over qualified non‑native candidates in hiring decisions if all other qualifications are equal. Employment is contingent upon the outcome of all required criminal background checks. Compliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job‑related employee health screening and immunizations prior to your first day of employment.

Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella), Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus – Diphtheria – Pertussis), and COVID‑19 vaccination is required. Will include weekend hours
10:30-7pm

Great Plains Tribal Chairmen & Health Board