Outsourcing Document Controller

Location:

Ras Al-Khaimah, Ras al Khaimah, United Arab Emirates

Dautom Company Introduction:

Dautom is a prominent name across the globe in IT consulting services. With a relentless commitment to innovation and excellence, we empower businesses to bolster their IT teams with top-tier talent.

Our greatest asset is our talented team of IT professionals. Our journey towards becoming an employer of choice has been built on a foundation of trust, respect, and unwavering support for our employees  growth and well-being.

We take pride in being a great place to work, and we invite you to explore what sets us apart in the world of technology and corporate culture.

Client Introduction:

In this role, you will have the opportunity to work closely with one of our esteemed clients. This client is a global leader known for its commitment to quality and innovation. They have chosen Dautom as their trusted partner for their upcoming projects.

• Preparing and managing documents for a business or a project.
• Using document management software to upload, scan, verify, and store documents.
• Filing and archiving relevant documents in an organized and secure way.
• Retrieving documents for other staff and clients when needed.
• Creating and maintaining document templates, file types, and document databases.
• Ensuring documents are accurate, authentic, and compliant with laws and regulations.

• 5+ years of related construction phase experience is required
• Bachelors degree in a relevant field
• Analytical skills and ability to come to conclusions
• Time management skills
• Typing and editing skills
• Ability to follow procedures exactly
• Incredible organizational skills
• Microsoft Office suite skills
• Can work independently without much guidance
• Ability to communicate with other teams and departments
• Knowledge of Electronic Document Management Systems (EDMS)
• Proven work experience in a Document Controller job or a similar role

• Managing Document Control Systems and Processes:
  • Implementing and maintaining document control procedures
  • Establishing and updating document control databases
  • Ensuring compliance with document management standards and regulations
• Document Control and Organization:
  • Receiving, reviewing, and distributing incoming documents
  • Classifying and indexing documents for easy retrieval
  • Monitoring document revisions and maintaining version control
• Quality Control and Assurance:
  • Performing quality checks on documents to ensure accuracy and completeness
  • Resolving discrepancies or issues related to document content or formatting

• Collaborating with stakeholders to address document-related concerns
• Document Retrieval and Archiving:
  • Retrieving requested documents and information for internal and external stakeholders
  • Establishing document retention schedules and managing archiving processes
  • Ensuring proper disposal of outdated documents
• Collaboration & Communication:
  • Coordinating with project teams, departments, and external parties to facilitate document exchange
  • Providing support and training to users on document management systems
  • Maintaining effective communication channels to address document-related queries or issues