Executive Secretory to CEO

We are seeking a highly organized proactive and technology-savvy Executive Assistant to CEO to provide comprehensive executive administrative and office management support to the CEO and Senior Management. The role is responsible for managing the CEO's schedule, correspondence, meetings, travel arrangements, executive reporting, and office operations while ensuring the smooth functioning of the Executive Office. The incumbent will act as a key liaison between the CEO, internal departments, customers, suppliers, government authorities, and other stakeholders.

This position requires exceptional organizational skills, professional communication, discretion, adaptability, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate must be proficient in modern business technologies including Microsoft Office, Power BI, AI-enabled productivity tools, and executive reporting systems.

• Manage the CEO s calendar appointments meetings and business commitments
• Coordinate and prioritize correspondence emails telephone calls and visitor requests
• Prepare professional letters emails reports presentations memos and meeting minutes
• Track management decisions follow-up actions and ensure timely closure of assigned tasks
• Organize Board Management and Executive Committee meetings including agenda preparation and documentation

• Act as a central liaison between the CEO management team employees customers suppliers and external stakeholders
• Facilitate effective communication across departments and ensure alignment on executive priorities
• Represent the Executive Office professionally while maintaining high service standards

• Oversee day-to-day office operations to ensure efficiency professionalism and productivity
• Manage office facilities supplies vendors service providers and administrative processes
• Monitor office-related budgets invoices expenses and procurement activities
• Ensure an organized efficient and welcoming office environment

• Coordinate local and international travel arrangements visas accommodations itineraries and logistics
• Organize executive meetings company events management workshops and corporate functions
• Ensure executives are fully briefed and prepared for business engagements

• Prepare executive dashboards reports business presentations and management summaries
• Review departmental reports and convert data into concise management information for decision-making
• Maintain structured filing document control record retention and correspondence tracking systems
• Utilize Power BI Microsoft Office and AI-based applications to improve reporting efficiency and business insights

• Handle highly confidential corporate information with utmost integrity and professionalism
• Maintain secure management of executive records contracts reports and sensitive communications
• Ensure compliance with company policies procedures and documentation standards

• Review and improve administrative processes SOPs and office workflows
• Drive initiatives that enhance productivity employee engagement and workplace effectiveness
• Support special projects and strategic initiatives assigned by the CEO

Bachelor's Degree in Business Administration, Office Management, Management, Commerce, or a related discipline.

Minimum 8+ years of Executive Assistant, Executive Secretary, Office Manager, or similar senior administrative experience supporting C-Level Executives.

Proven experience managing executive calendars, board meetings, corporate communications, and office administration.

Experience working in a manufacturing, industrial, FMCG, packaging, printing, or similar corporate environment will be an advantage.

Candidates must demonstrate strong executive support experience, advanced digital proficiency, excellent written and verbal communication skills, and the ability to thrive in a fast-paced, high-accountability environment.

Advance Computer Proficiency, particularly experience with AI Applications (e.g., ChatGPT, Microsoft Copilot, Gemini, automation tools, etc.) and Power BI is mandatory.