Administrative Assistant; SoAS and SoEC)

The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education. All programs are accredited by the Ministry of Education of the UAE; additionally, it is accredited by the U.S. regional accreditation association, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The American model of higher education ensures not only skills in specific academic fields, but also a general education curriculum that exposes students to new ideas and ways of thinking critically about local and global issues.

AURAK is a young and rapidly growing university. AURAK is located in Ras Al Khaimah, one of the Northern Emirates and a rapidly growing region. The beauty of Ras Al Khaimah is reflected in its traditions and diverse landscapes — its white sandy beaches, the majestic Hajjar Mountains, the expansive desert and its sand dunes, and the many historical sites.

AURAK values diversity, inclusiveness and cultural authenticity where all individuals are treated based on their merits and abilities. AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.

The American University of Ras Al Khaimah (AURAK) is seeking three highly organized, detail-oriented, and service-focused Administrative Assistants to provide dedicated administrative support across its academic Schools:

• School of Arts and Sciences – 1 position
• School of Engineering and Computing – 2 positions

Each Administrative Assistant will be assigned to one of AURAK’s Schools and will work closely with the respective Dean, Department Chairs, faculty members, students, and relevant University offices.

The role provides comprehensive day-to-day administrative support to the assigned School, ensuring that academic and administrative activities are coordinated efficiently, accurately, and on time. The position will support faculty members and Department Chairs with course materials, academic records, administrative requests, meetings, communications, room bookings, accreditation documentation, and coordination with various University departments.

The Administrative Assistant will also serve as a key point of contact for the assigned School, responding to enquiries from students, faculty, staff, visitors, and other stakeholders while maintaining accurate records and handling confidential information in accordance with AURAK policies and procedures.

• Provide day-to-day administrative support to faculty members and Department Chairs within the assigned School, including preparing, formatting, printing, copying, and organizing course materials, handouts, examination papers, and other academic documents.
• Receive, log, prioritize, and follow up on faculty requests through appropriate tracking systems or email to ensure requests are completed accurately and within established deadlines.
• Collect, organize, maintain, and file course files and accreditation-related documentation and evidence, including syllabi, assessment records, and samples of student work.
• Assist faculty members with administrative requests related to travel, conferences, procurement, purchases, and expenses, and coordinate with HR, Finance, and other University offices as required.
• Support the onboarding of new faculty members by coordinating office arrangements, keys, stationery, IT accounts, and…