Airport Emergency Planning Officer

Job Details

Position Title:

Officer Emergency Planning & Business Continuity Planning

Reports to:

Emergency Planning & Business Continuity Manager

Division: CEO Office

Grade: N/A

Department:
Emergency Planning & Business Continuity

• Assist in reviewing and updating the Airport Emergency Plan (AEP) and its annexes
• Coordinate with departments to collect input for updates to response procedures
• Maintain up‑to‑date emergency contact lists and response roles
• Track document revisions and version histories in the Document Management System (DMS)
• Prepare and distribute planning materials to internal stakeholders

• Support the documentation and maintenance of departmental Business Continuity Plans (BCPs)
• Assist in compiling data for Business Impact Analyses (BIA)
• Coordinate with business units to gather inputs for continuity planning updates
• Help monitor plan review schedules and ensure timely updates
• Maintain an inventory of critical functions, assets and continuity resources

• Assist in maintaining and updating Crisis Management Plans in line with GCAA and ICAO requirements
• Support setup and documentation flow within the Emergency Operations Centre (EOC) during crises
• Record decisions, actions and communications during crisis events for official logs
• Assist in coordination with internal and external stakeholders during crisis simulations or real events
• Support documentation of corrective actions identified in post‑crisis reviews

• Support the planning and scheduling of emergency exercises (e.g. TTX, partial, full‑scale)
• Prepare training materials, attendance records and evaluation forms
• Document lessons learned and assist in preparing drill reports
• Coordinate logistics for drills, including room bookings, notifications and documentation
• Track training compliance for emergency team members

• Assist in collecting and organizing data for risk assessments and HIRAs
• Maintain a risk register and track mitigation actions in documentation
• Support workshops and meetings related to risk identification
• Ensure risk documentation is reviewed and properly archived
• Align risk inputs with updates to AEP and BCPs

• Ensure documents comply with GCAA CAR Part IX/X and ICAO Annex 14/19 and internal standards
• Track regulatory submission timelines and maintain approval records
• Maintain version control logs, change histories and audit‑ready document folders
• Assist with the preparation of compliance reports and inspection support materials
• Format and organize documents to meet GCAA formatting requirements

• Provide administrative support during incident activation (EOC setup, documentation, etc.)
• Record actions, decisions and communications in real time for post‑incident reviews
• Archive incident reports, logs and debrief documents
• Assist in implementing updates to plans based on incident outcomes
• Prepare documentation packages for internal and regulatory debriefs

• Assist in tracking and organizing financial records related to emergency planning projects
• Maintain procurement records for training, software or emergency response tools
• Support budget documentation for drills, continuity tools and consulting services
• File invoices, quotations and expenditure approvals in line with finance procedures
• Help prepare financial summaries for internal reporting or audit purposes

• Perform any additional duties assigned by the AEP and BCP Manager or airport leadership

• Internal:
  Emergency Planning & BC team and all departments (reason: assist with document updates, coordination of drills and compliance tasks)
• External: GCAA, Aerodrome Safety Division, Civil Defence, Police, Ambulance, Airlines, Ground Handlers, Concessionaires, Mutual Aid Partners, airports authorities, Consultants, Auditors (reason: support regulatory compliance, emergency coordination and inter‑agency planning)

Educational

Qualifications:

Diploma or bachelor’s degree in aviation management, emergency management, risk management or a related…