JFS Division Administrator

• Base Pay $30.89 / Hour
• Job Category Administration
• Employee Type FT Classified Exempt
• Required Degree 4 Year Degree

Under the direction of the Portage County Department of Job & Family Services (PCDJFS) Director, incumbent is responsible for managing the daily functions of the local OMJ Office. Functions as a liaison with OMJ System and engages in networking activities in the community. Coordinates services with community agencies, Northeast Ohio Consortium Council of Governments (NOCCOG), employers and general public. Monitors program compliance with federal and state rules, regulations and laws.

Supervise and provide for staff development. Also, provides guidance to support staff and ensures that staff complies with Local, State and Federal laws and regulations.

• Under the general direction of the PCDJFS Director, oversee the operation of the OMJ division including WIOA Adult and Dislocated Worker, Comprehensive Case Management (CCMEP) Program, PRC, Work Activity and other pilot programs based on grant funding; organize and direct the development, planning, implementation and monitoring of various client services programs. Interpret and recommend methods and develop guidelines for determining scope of projects.
  
  Establish goals and objectives, evaluate program effectiveness, monitor progress, identify trends and problem areas, develop, recommend and implement necessary adjustments for compliance and efficiency. Reports to Board of Commissioners as needed or requested.
• Coordinate and oversee OMJ Supervisor and support staff within the OMJ division as well as all programs they administer. Carry out responsibilities in accordance with county policies and state and federal laws. Oversee and participate in recruitment, interviewing and selection of personnel. Assign and direct work. Address complaints and resolve problems. Recommend and carry out promotions, demotions, and discipline for employees.
  
  Administer the collective bargaining agreement; participate in disciplinary hearings and respond to grievances. Appraise the performance of direct reports; review performance appraisals completed by subordinate supervisors.
• Conduct staff meetings; communicate policy and directives from the PCJFS Director to employees.
• Collaborate on the development of agency and divisional goals and monitor progress
• Collaborate with JFS managers regarding divisional needs.
• Collaborate on the development and negotiation of divisional and/or program contracts with community partners and NOCCOG.
• Collaborate on the development and implementation of new programs as well as policies and procedures and other workforce initiatives.
• Identify training needs, provide technical assistance and training to OMJ employees and other agency employees, and evaluate training effectiveness.
• Evaluate programs’ compliance with federal, state laws, and local rules and regulations. Initiate change as needed to facilitate new program direction. Maintain updates and interpret all material regarding rules, regulations and policy (federal, state and local laws, ORC, ODHS manual, Workforce Innovation and Opportunity Act (WIOA) policies, etc.).
• Coordinate services with community agencies, Northeast Ohio Consortium Council of Governments (NOCCOG), employers and general public. Attend NOCCOG, Workforce Investment Board and Portage Economic Development meetings.
• Prepare administrative reports related to OMJ, WIOA, and Comprehensive Case Management functions, read/write/respond to inquiries and general business correspondence.
• Prepare and review client files requested for WIOA annual audit.
• Review approval of Application Review Committee (ARC) meetings to approve WIOA applicants’ eligibility; facilitate the review of WIOA application…