Accounts Payable & Accounting Specialist

Description

We are seeking a detail-oriented and reliable Accounts Payable & Accounting Specialist to join our finance team. This position offers an excellent opportunity to contribute to our company's financial operations. The successful candidate will play a vital role in ensuring the accurate and timely processing of our company’s invoices and payments, supporting smooth financial workflows.

• Review, verify, code, and process vendor invoices, including matching purchase orders, receiving documentation, and obtaining necessary approvals.
• Prepare and process weekly check runs, ACH payments, and electronic transfers, ensuring timely payments in accordance with organizational policies.
• Reconcile vendor statements, resolve discrepancies, respond to payment inquiries, and monitor outstanding invoices.
• Maintain accurate and organized accounts payable records, files, and supporting documentation.
• Assist with month-end closing activities, account reconciliations, and audit documentation.
• Collaborate with internal departments to ensure proper invoice approvals and timely processing of payments.
• Gather and enter semi-monthly payroll information, including hours, van runs, employee reimbursements, and other adjustments; review with the Director of Human Resources for accuracy before submitting payroll for processing on the 15th and last day of each month.
• Manage organizational E-Z Pass accounts, including transponder assignments, account replenishment, and usage tracking.
• Coordinate vehicle registrations, renewals, and compliance with state requirements.
• Track and manage vehicle lease agreements, including lease terms, renewal schedules, mileage monitoring, and related documentation.
• Prepare and provide monthly sales tax reporting information to the Chief Financial Officer, including Amazon and Shopify sales activity for Neuro Logic products.
• Administer petty cash funds, reconcile transactions, and prepare bank deposits.
• Review, reconcile, and process corporate credit card statements, ensuring accurate documentation and expense coding.
• Perform other accounting and administrative duties as assigned.

Join our team and become part of a dynamic organization that values growth, collaboration, and professional development. We offer a supportive work environment with opportunities for advancement as we continue to expand our operations.

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of accounts payable or related accounting experience preferred.
• Must be reliable and maintain confidentiality.
• Excellent attention to detail, organization, and communication skills.
• Experience in a nonprofit, education, or human services environment.
• Experience with accounting and payroll software and Microsoft Office Suite, particularly Excel.
• Ability to process high volumes of invoices accurately and efficiently.
• Ability to work independently and as part of a team.