School Counseling Administrative Assistant

Reading Public Schools Reading Memorial High School - Reading, Massachusetts Open in Google Maps

Starting Date: Immediately

SUMMARY
:
Reading Memorial High Schoolhas an immediate opening fora 43 week,75 hour biweekly, School Counseling Administrative Assistant. The administrative ssistant manages the counseling office and serves as the first person to greet students, parents, teachers and visitors. The administrative assistant answers the phones and gives information to callers or routes call to appropriate staff member. Relieves counseling staff of clerical work and administrative/business details.

Reads and routes incoming mail. Composes and types routine correspondence. Files correspondence and other records. Compiles and types statistical reports. Prepares notes, correspondence, and reports using computer and word processor. This is a benefits eligible position.

Serves as Administrative Assistant to the Director of School Counseling of the High School for a range of duties to the efficient operation of the school office including organizing and updating school records and transcripts, college admissions materials and reports, college fair, standardized test materials, bulletin boards, set up college representative and military visitors, register new students, orders supplies, responsible for inventories, correspondence, mail, notices, and operating office machines.

ESSENTIAL DUTIES AND RESPONSIBILITES: The essential functions or duties listed below are illustrations of the type of work that is performed and is not an exhaustive list of the duties performed for by this position. Other duties may be assigned.

• Manages the main school counseling office area to ensure it is a welcoming and safe atmosphere where students, parents, and visitors can easily find information and get the assistance they need.
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
• Places and receives telephone calls, records messages, and/or routes to voicemail.
• Maintains a schedule of appointments for college representatives and military visitors as well as other guidance/counseling related visitors.
• Prepares and updates all paperwork for new students and registers students into student scheduling system.
• Works closely with administration and school counselors with the organization and coordination of 504 plans
• Updates information in school scheduling system regarding grade changes, transcript information,etc
• Organizes and files information in the cumulative folders.
• Maintains all college admissions student data in SCOIR.
• Processes and mails application materials to colleges in a timely manner
• Assists with the organization of the annual college fair
• Assists with organization of all the award ceremonies
• Assists with coordination of SAT’s, PSAT’s and AP exams.
• Prepares and assists students with working papers
• Maintain counseling website and calendar
• Compiles and forwards appropriate memos, documents, meeting dates, etc.
• Prepares flyers for printing, collation and distribution to students and families.
• Facilitates CORI certification/recertification of staff and volunteers by verifying information on form before submission to Central Office for processing.

Exercises no supervision.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. The Superintendent may waive or modify the qualification requirements.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Strong administrative support and office management skills
• Strong organization…