Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

A renowned Reading-based law firm is looking for an Office Administrator to perform office support and PA to Partners of the firm, as well as to provide events admin support when required.
The Office Administrator role starts as a temporary role for 2-3 months before turning into a permanent role. An immediate start is available.
Temporary pay is £12.21 plus holiday pay, TOTAL £13.68 per hour. The permanent role pays £25,000.
The working hours for this Office Administrator role are 37.5 hours per week based on a 7.5-hour shift pattern Monday to Friday. The core hours of the business are 9am
-5.30 pm; anything outside of those hours is subject to events taking place and requiring all hands on deck. This is a permanent role and we are looking for candidates who offer stability and longevity.

Office Administrator duties:

* Supporting the Partners of the firm with administrative and secretarial duties

* Supporting the Partners of the firm with typing letters, managing diaries

* Managing the filing cabinet, ordering office supplies

* Coding and reconciling all invoices

* Dealing with couriers, receiving and distributing post, dealing with contractor

* Events and marketing support

* Supporting the office with any admin tasks

* Answering the phone to company standard, transferring the call, and taking messages

* To greet all clients on arrival and assist them in a courteous & helpful manner

* Manage the Outlook diary

* To assist the marketing team with in-house client events

* Order all lunches, breakfasts & dinners when required

* Ordering all stock and completing monthly stocktake

* Monitor and maintain all internal meeting rooms to a high standard

* Setting up conference calls

* Assist with all travel/hotel booking for internal clients

IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start ups to Professional Service organisations. We have a great deal of experience of the London Market and throughout our careers have nurtured long term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application.

We expect to contact successful candidates within 5 working days