Contract Administrator

Equans is looking for a Contract Administrator to join our team based in Pacific House, Reading RG2 on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package.

As Contract Administrator, you are part of the Billing Team. You will work closely with Contract Managers & Supervisors to ensure all works (PPM, reactive & quoted) are processed and dealt with in a timely manner in accordance with the contractual requirements.

• Process PPM, reactive & quoted works (WIP) for invoicing in a timely manner.
• Entry & verification of engineer’s timesheets & job reports assisted by Contract Managers.
• Processing Purchasecard receipts and coding to an online banking system.
• Calculation and verification of overtime hours ready for monthly submission to Payroll.
• Liaise with Contract Managers & Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to Management team.
• Generate invoices and issue to customers through agreed communications channels such as emails & customer CAFM systems, on a monthly basis.
• Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information / evidence is in place.
• Chase appropriate parties for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place and file accordingly.
• Processing any contractual requests ensuring the system is up-to-date including renewals, terminations & variations ensuring the correct forms are submitted to support changes.
• Carry out general administrative duties in line with the departmental policies & procedures as required.
• Undertake any ‘ad hoc’ duties as requested by the Management team which are commensurate with the role.

On offer is a competitive salary and benefit package, which includes;

• 24 days annual leave(+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Cycle to work scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

• Previous exerience of working within Administration.
• Good Knowledge of Microsoft applications including Excel essential.
• Health & safety awareness.
• An understanding of Purchase to Pay process desirable.

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

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