Facilities Assistant

About the Role

Do you enjoy keeping workplaces safe, functional, and well-presented? Our client is looking for a proactive Facilities Assistant to support the day-to‑day management of multiple office locations.

This is a hands‑on facilities role where you'll be responsible for maintaining high workplace standards across sites. From coordinating maintenance and managing suppliers to overseeing office moves and ensuring health & safety compliance, you'll play a key part in keeping offices running smoothly and efficiently.

You’ll regularly travel between sites, acting as the on‑the‑ground point of contact for facilities matters.

• Support the Facilities / Operations Manager with the effective running of multiple office locations.
• Act as first point of contact for day‑to‑day facilities issues, escalating to contractors where required.
• Coordinate planned and reactive maintenance, repairs, and servicing.
• Oversee office setups, moves, refurbishments, and workspace reconfigurations.
• Manage deliveries, furniture, equipment, and storage across sites.
• Liaise with external contractors and service providers to ensure work is completed on time and to standard.
• Carry out regular site inspections to ensure offices are safe, tidy, compliant, and well maintained.
• Support health & safety processes, including checks, reporting, and maintaining safe working environments.
• Maintain accurate records of assets, maintenance schedules, and supplier information.

You’re practical, organised, and take pride in well‑run, safe, and welcoming workplaces. You enjoy a role that combines coordination with hands‑on facilities work and are comfortable responding to issues as they arise. You’re confident working independently and happy travelling between sites.

• Experience in facilities, operations, property, or workplace support (professional services experience desirable).
• A practical, problem‑solving mindset with a proactive approach.
• Strong organisational skills and attention to detail.
• Confidence using Microsoft 365 (Word, Excel, Outlook, Teams).
• Excellent communication skills when dealing with colleagues, suppliers, and contractors.
• Ability to manage multiple tasks across different locations.
• Full UK driving licence and willingness to travel between sites.

• 25 days annual leave, plus bank holidays
• Competitive pension scheme
• Private healthcare
• Free parking
• Bonus scheme