PA, Administrative​/Clerical

PA and Training Coordinator
Reporting to the Director of Corporate Services.

Based in Reading, with up to 3 days hybrid working.

Role Overview
This role coordinates the delivery of health and safety training across the UK while also providing PA support to a Consultant. It involves organising training logistics, maintaining records, supporting consultancy activities, and ensuring efficient workflow and reporting.

Key Responsibilities
PA Support

Manage the Consultant's diary, meetings, and travel arrangements
Prepare, proofread, and format reports, proposals, and correspondence
Process expenses, support client fee and time reviews
Maintain work trackers, dashboards, and project logs
Monitor emails and manage client communications when required

Training Coordination

Organise training schedules, venues, travel, and materials
Maintain CRM systems, training records, and delegate information
Liaise with internal teams and clients to coordinate training delivery
Support reporting, presentations, and progress tracking
Ensure timely invoicing and accurate administration
Maintain SharePoint/Teams systems and documentation

General Support

Act as a key point of contact for training delivery
Support process improvements and collaboration across Microsoft 365
Provide additional administrative support as needed

Skills & Experience

Experience in a PA or coordination role
Strong organisational, communication, and stakeholder management skills
Proactive, detail-oriented, and able to manage multiple priorities.
Advanced Microsoft 365 skills (essential), especially Word;
Excel preferred

Experience with diary management, scheduling, and reporting
Professional, collaborative, and adaptable approach

What you need to do now

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