Confidential Executive Secretary to Asst Superintendent

Confidential Executive Secretary to the Asst Superintendent

• Position Type: RSSSA - Other Director/Administrative Positions
• Date Posted: 5/21/2026
• Location:
  
  Reading School District

Position Title: Confidential Executive Secretary to the Asst. Superintendent's Office

Classification: RSSSA

Position Range: Range 6 (215)

Reports To: Assistant Superintendent

Position Goal: To serve as administrative support relieving the Superintendent's Office of clerical duties;
Performs highly complex, technical, and confidential secretarial and administrative clerical functions in support of the Superintendent's Office

Other duties may be assigned.

The essential functions of this position include, but are not limited to the following fundamental duties:

• To serve as office support for the Superintendent's Office. Specifically, providing support to the Assistant Superintendent, Chief Administrative Officer, and Chief Legal Officer.
• Serves as liaison between the Assistant Superintendent and other members of Cabinet, staff, and the community ensuring timely responses to requests/inquiries.
• Answers telephone in a professional, courteous manner. Taking clear and precise messages when necessary as well as referring telephone calls to other appropriate administrators.
• Coordinates the secretarial, clerical activities including conference and travel arrangements, providing operational information and the preparation of correspondence.
• Maintains and coordinates online calendars.
• Ability to maintain a high level of confidentiality.
• Greets visitors for the Superintendent's Office.
• Prepares and maintains all expense reports.
• Independently composes correspondence, memoranda, reports and a variety of other subject matter, which may be sensitive, privileged, and highly confidential.
• Plans, organizes, establishes and maintains a complex data management, storage and retrieval system, which includes both electronic, and hardcopy.
• Processes and responds to routine mail and inquiries.
• Conducts research, and operates and troubleshoots new office technologies.
• Works independently on projects.
• Assists in the budget planning and expenditure control procedures.
• Assists in the preparation and response to Right to Know and Legal requests within the allotted timeframe.
• Provides support to the other confidential secretaries and board secretary as required.
• Performs other duties as assigned by the Assistant Superintendent, Chief Administrative Officer, or Chief Legal Officer. This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time.

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To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduate or equivalent;
Associates Degree in relevant field preferred;
Three (3) years of highly responsible secretarial or administrative wide experience. Proficiency and accuracy in dictation and transcribing preferred.

Valid Pennsylvania operator's license.

• Ability to communicate effectively.
• Ability to compose clear concise sentences and paragraphs.
• Ability to use correct grammar, sentence structure.
• Ability to read, write and do simple to complex computations.
• Ability to apply math concepts.
• Ability to compute rate, ratio, and to draw and interpret bar graphs.

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

• Ability to type 70 words per minute.
• Ability to operate a computer and related software not limited to and including Microsoft Office and Google applications.
• Ability to operate a computer to conduct research on the Internet and communicate through email.
• Ability to develop effective working relationships with Board members, staff and the school community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to work in a demanding, service oriented business office environment that requires flexibility and keeping up with the daily workload by completing multiple tasks simultaneously.
• Ability to perform duties with minimal supervision and an awareness of all District regulations/requirements.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is…