Administrative Assistant

We are a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected, you will be employed by AGS and not a Microsoft employee.

Microsoft’s Applied Sciences team is seeking a dynamic, energetic, and highly organized administrative professional. This role is ideal for a self‑starter who thrives in a fast‑paced, ever‑evolving environment and consistently delivers high‑quality results. The successful candidate will bring exceptional attention to detail, strong organizational capabilities, and ability to manage multiple priorities. You will support senior leaders by handling a wide range of administrative responsibilities while balancing competing deadlines, projects, and stakeholder needs.

This position requires a high level of professionalism, sound judgment, and discretion when managing sensitive and confidential information. The ideal candidate is adaptable, proactive, and comfortable navigating ambiguity while maintaining efficiency under pressure.

• Operate in a variety of capacities working with senior leaders and their teams, demonstrating excellence in administrative functions.
• Prepare meeting materials for senior leaders.
• Procure goods and services – order hardware, peripherals, office supplies, reference materials, facility requests, and new‑hire setup.
• Onboard and offboard – perform end‑to‑end setup for new hires and vendors.
• Manage shipping models for the team domestically and internationally.
• Oversee space management and office moves.
• Maintain alias management – manage distribution lists, security groups, and Teams channels.
• Plan morale activities – work with the morale committee to drive team morale events in a hybrid work environment.
• Partner with support staff across the organization to ensure consistent experiences.
• Manage domestic and international travel logistics, trip preparation, and expense reporting.
• Juggle multiple priorities, projects, and stakeholders simultaneously; handle high‑pressure situations; work with sensitivity and discretion on confidential information.

• Remain composed, organized, and focused in a fast‑paced environment while adapting to diverse work styles.
• Strong planning, organizational, time‑management, and problem‑solving skills.
• Minimum 1 year of experience supporting senior leaders or executives in a dynamic, high‑growth environment.
• Proficiency in Microsoft Office Suite, particularly Windows and Excel.
• Exceptional attention to detail with the ability to meet tight deadlines and work independently.
• Excellent written and verbal communication skills, with a proven ability to handle highly sensitive information with discretion and confidentiality.
• Proactive mindset with a collaborative, team‑oriented approach.
• Demonstrated commitment to delivering excellent customer service with a positive, can‑do attitude.
• Ability to perform light physical tasks, including lifting up to 25 pounds.

• Location:
  
  Reading, England
• Duration:
  Until 30 June 2027
• Shift Timings:
  Monday‑Friday (business hours)
• Pay Range: £110/day to £120/day (PAYE)
• Weekly
  
  Schedule:
  
  40 hours