Personal Secretary

Job in Reading, Berkshire, RG1, England, UK

Listing for: Kintec Global Recruitment

Contract position
Listed on 2026-07-13

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical, Executive Admin/ Personal Assistant
Business
Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 32000 - 52000 GBP Yearly GBP 32000.00 52000.00 YEAR

Job Title:

Secretary / Personal Assistant

Location:

Reading, UK

Contract Type:
Contract

Contract Duration: 12 Months

Rate:
Negotiable

Overview

We are seeking an experienced Secretary / Personal Assistant to provide high-level administrative and personal support to project management teams within a major energy project.

The successful candidate will be responsible for managing office administration, coordinating meetings and events, preparing correspondence and reports, and supporting the day-to-day operational requirements of the project team.

Key Responsibilities

Provide support to management on office arrangements and logistics, including meeting coordination.
Prepare letters and reports for the department in coordination with administration and project control teams.
Provide administrative and personal support to the Project Management Team.
Prepare letters, correspondence, and project documentation.
Receive and make telephone calls.
Take meeting minutes as required.
Assist with the preparation of reports and presentations.
Organise or assist with organising meetings, events, lunches, and dinners.
Attend events as requested in a host or client support capacity.
Conduct research and prepare statistical reports.
Handle information requests.
Perform general clerical and administrative duties.
Arrange conference calls and schedule meetings.
Receive visitors and coordinate appointments.
Train and supervise junior administrative staff where required.

Requirements Educational & Technical Requirements

Excellent English communication skills, both written and verbal.
Good knowledge of Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
Experience using SAP.
Knowledge of human resources procedures, including expense report processing.
Minimum of two years' experience in a similar administrative or secretarial role.
Familiar with the country and city where the project is located.
Results-oriented with a commitment to delivering high-quality work.
Excellent planning and organisational skills with the ability to prioritise workload and work under pressure.

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