Executive Assistant

STADA UK Thornton & Ross – Executive Assistant Reading |U.K.| Full-time | Permanent Role Purpose

This is a pivotal Executive Assistant role that supports the effective running of our Reading office while enabling the General Manager and Executive Leadership Team to operate at their best. Combining executive support, operational coordination, office management and employee experience, this role is central to ensuring the site runs smoothly and efficiently every day.

As the trusted point of coordination for the Reading office, you will work closely with senior leaders, colleagues, suppliers and corporate functions to create a professional, organised and welcoming workplace. You'll anticipate needs before they arise, bring structure to a fast‑paced environment and ensure that priorities, projects and day‑to‑day operations stay on track. This is an excellent opportunity for someone who enjoys variety, takes ownership and thrives on making a real impact behind the scenes.

• Provide proactive executive and administrative support to the General Manager and Reading‑based leadership team, ensuring priorities, meetings and follow‑up actions are effectively managed.
• Coordinate complex diaries, meeting agendas, actions, travel arrangements, visitor schedules and logistics.
• Prepare high‑quality presentations, reports, communications, briefing materials and business documentation.
• Support governance routines by maintaining accurate records, tracking actions and ensuring deadlines are followed and met.
• Handle confidential information with discretion, professionalism and sound judgement.

• Act as the primary point of contact for office services, facilities providers, site support vendors and general office enquiries.
• Coordinate workspace allocation, meeting room management, visitor arrangements and office readiness.
• Help maintain a safe, professional and welcoming environment for colleagues, visitors and external partners.
• Support workplace improvements, employee wellbeing initiatives and Health & Safety activities relating to the office environment.
• Raise purchase orders, support invoice processing and coordinate supplier onboarding and contract administration.
• Track departmental expenditure and support basic budget monitoring to ensure accuracy and visibility.
• Liaise with Procurement and Finance to support timely processing, compliance and resolution of queries.
• Maintain organised records for suppliers, services, approvals and recurring office‑related expenditure.

• Coordinate visitor programmes, onboarding logistics, induction arrangements and site access.
• Support new starter readiness, including workspace, equipment, access and local orientation arrangements.
• Contribute to employee engagement events, leadership visits, workshops and off‑site activities.
• Act as a professional ambassador for the Globe site, creating a positive and consistent experience for employees and guests.

• Support site and cross‑functional projects through effective planning, coordination and follow‑up.
• Track actions, milestones, deliverables and dependencies, escalating issues where appropriate. /li
• Prepare concise updates and management reporting to support decision‑making and visibility.
• Identify opportunities to simplify, standardise and improve office and business support processes.

We're looking for someone who enjoys being at the heart of a busy office and takes pride in creating an environment where people can do their best work. You'll be naturally organised, proactive and approachable, with the confidence to build relationships across all levels of the business and the ability to manage multiple priorities with professionalism and composure.

You will be someone who anticipates what's needed before being asked, enjoys solving problems, and thrives in a role where no two days are the same. You take ownership, maintain absolute confidentiality and are passionate about delivering an exceptional experience for colleagues, visitors and senior leaders alike.