Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Job Title:

Administrator

Location:

25 Erleigh Road. Reading, RG1 5LR

Hours:

37.5 hours per week – Monday – Friday 9.00am – 5.00pm

Trust

Location:

Berkshire Healthcare NHS Foundation Trust

Role type:
Temporary for 2 months with possibility of extension

Reference: 90351

The postholder will work as a member of the CAMHS rapid response service, coordinating and providing administrative support to a designated operational team, including collating and inputting data.

• Be the central point of contact and maintain relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures.
• Assist with planning and arranging meetings and events which may be internal or external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.
• Attend designated meetings where the information may be complex and sensitive, taking and transcribing minutes. Distribute information prior to and after meetings in a timely way.
• Maintain all office systems, both electronic and hard copy, across the service, ensuring that services run smoothly through having well planned and organised administrative systems and processes in place.
• Assist in the efficient and accurate recording of data on all electronic systems.
• Type confidential correspondence, reports and other documentation to a high standard within agreed timescales.
• Provide dedicated secretarial support to Service Managers, as required, including diary management.
• Maintain effective communication across the service, including procedures for answering telephones and taking messages. Report any faults with telephone equipment to relevant parties and monitor until any issues are resolved.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

• Experience of using Microsoft Word and other Microsoft packages
• RiO system knowledge (highly desirable)
• Excellent typing skills
• Minute taking skills
• Good written and verbal skills

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities
  - Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.