Facilities Supervisor

• Full time
• Monday
  - Friday
• Competitive salary + excellent benefits
• Free parking
• Opportunities for professional development
• Plus our Sodexo employee benefits package

At Sodexo, we’re passionate about our people. We know that our teams are the key to delivering exceptional service and creating meaningful experiences for our clients, customers, and employees.

We are currently seeking a dedicated and dynamic Facilities Supervisor to join our team and play a key role in driving excellence and innovation.

• Support the day-to-day delivery of facilities services, helping ensure the contract operates smoothly, efficiently and to a high standard.
• Provide administrative and operational support to management and site teams.
• Maintain accurate records, documentation and filing systems, ensuring information is kept up to date and audit ready.
• Process and monitor purchase orders, invoices and costs
  , supporting accurate financial management and reporting.
• Assist with the preparation of weekly and monthly KPI, financial and operational reports
  .
• Coordinate with colleagues, customers, suppliers and contractors to ensure actions are completed and services are delivered effectively.
• Raise, monitor and follow up service requests and work orders
  , ensuring they are progressed and closed within agreed timescales.
• Maintain and update contract databases and systems, ensuring information is accurate and compliant.
• Support meetings by coordinating schedules, preparing information and recording actions or minutes where required.
• Support audits and compliance reviews by providing accurate records and documentation.
• Identify and elevate risks, discrepancies or service issues that could affect operational performance.
• Take responsibility for catering and allergen controls within your area, ensuring appropriate procedures are followed.
• Support payroll and billing processes through the relevant systems.
• Respond professionally to customer and stakeholder queries, providing a high level of service.
• Help identify opportunities to improve processes, efficiency and overall service delivery.
• Manage multiple priorities and deadlines within a busy, fast-paced environment.

• Previous administration experience – essential.
• Previous experience in a similar facilities, contract support or operational environment would be advantageous.
• Strong organisational and administrative skills with excellent attention to detail.
• Good financial awareness with experience supporting purchase orders, invoicing, cost tracking or financial reporting
  .
• Knowledge of standard accounting processes, including sales and purchase ledger and credit control, would be beneficial.
• Excellent numerical skills and confidence working with financial information.
• Strong IT skills, including proficiency with Microsoft Office applications
  , particularly Outlook, Word and Excel.
• Experience using SAP, E-ProphIT, UDC or similar finance/payroll systems would be advantageous.
• Excellent written and verbal communication skills.
• The ability to build positive working relationships with customers, suppliers, contractors and colleagues.
• The ability to work independently while also contributing effectively as part of a team.
• A proactive approach with the initiative to identify issues and follow actions through to completion.
• The ability to manage competing priorities and work accurately to deadlines.
• A professional and discreet approach when handling confidential or sensitive information.
• A resilient and adaptable approach to changing business requirements.

Working with Sodexo is more than a job; it’s a chance tobe part of something greater.

Belong in a company and team that values you foryou.

Act with purpose and…