BSO Assistant Orchestra Manager

Working closely with the Orchestra Manager, the Assistant Orchestra Manager will assist in the management of the Bournemouth Symphony Orchestra’s contracted and freelance musicians. You will also be ensuring the smooth running some of BSO’s busy schedule of concerts, rehearsals and recording sessions ranging from large symphonic, BSO Pops’, and chamber concerts to concerts in schools and in local communities; across the South and Southwest and UK.

BSO Concerts Team, Orchestral musicians, conductors and soloists, backstage staff at performance venues, BSO Participate Team, Head of Human Resources

• Engage freelance musicians in consultation with the Orchestra Manager and orchestra principals.
• Alongside the Orchestra Manager, be the first point of contact for contract and freelance musicians, including being on call for short notice fixing.
• Work closely with the orchestra manager to ensure continuous orchestra management cover, including covering periods to enable each other to have quality time off from the fixing mobile phones.
• Attend and ensure the smooth running of orchestra calls.
• Calculate payments for freelance players on a weekly basis, providing payment information to the Finance Department.
• Particular responsibility for fixing and concert duty for smaller ensemble concerts, working closely with the BSO’s Participation Department.
• Deputise for the Orchestra Manager. This could involve booking freelancers to cover sickness and taking a leading role within the team at rehearsals and concerts when problems arise.

• Regularly manage the start and running of concerts independently (concert duties are shared with the Orchestra Manager).
• For BSO’s digital concerts coordinate with the producer, presenter, front of house staff, digital team and stage managers to ensure a great concert experience both in the hall and online.
• Assist conductors and soloists during rehearsals and concerts. Discuss rehearsal orders with conductors and efficiently communicate rehearsal plans to the orchestra.
• Work closely with stage managers and local venue staff to communicate issues promptly and efficiently.
• Occasionally, assist the stage managers with stage moves during rehearsals and concerts.
• When required, transport small amounts of equipment (music stands, cushions, etc.) for smaller ensemble concerts.

• Assist the Orchestra Manager and section principals in devising and maintaining fixing lists.
• Assist with freelance personnel administration such as sending schedules and responding to queries.
• Assist the Orchestra Manager with the administration of contract players, such as managing leave requests and checking sitting-up forms.
• Assist the Orchestra Manager with annual budgeting of freelance costs.
• Carry out right to work checks on freelance musicians.
• Attend Operational Planning meetings.
• Use the BSO’s data management system, Orchestra Planning and Administration System (OPAS), to monitor orchestra attendance.
• Operate with full regard for BSO company policy and the BSO/MU agreements.

• Have responsibility for carrying out venue risk assessments at rehearsal and concert venues and ensure that they are regularly updated.
• With guidance from the Orchestra Manager and in conjunction with the Stage Managers, manage situations when issues (both health and safety and artistic) arise in rehearsals and concerts and help bring all parties to an amicable and safe solution.
• Work with the Head of Human Resources who offers both orchestra managers support on personnel matters and health and safety.
• Attend and contribute to regular Health and Safety Committee and Noise Committee meetings.

• Be of smart…