Grants Specialist

ECMWF is seeking a motivated and skilled Grants Specialist (A2) to contribute to the delivery and continued development of ECMWF's growing grants programme. Since becoming a grant-giving organisation in 2025, ECMWF has established and ope rationalised its grants framework. The programme is now in an active delivery phase, with a growing portfolio of grants and Calls for Proposals planned for the coming years.

As a Grants Specialist, you will contribute to the end-to-end management of the grants lifecycle. This includes supporting the preparation and launch of Calls for Proposals, coordinating the evaluation process, contributing to the preparation and award of grant agreements, and monitoring the implementation and closure of awarded grants. You will also contribute to the continuous improvement of ECMWF's grants processes, tools and procedures as the portfolio and funding activities expand.

You will be part of the Grants Team, which is responsible for the end-to-end implementation of ECMWF's grants activities, ensuring the quality, consistency and effective application of grants processes and procedures. The team coordinates and formulates input to the Grants Evaluation Board and works closely with technical, scientific, financial and legal colleagues across ECMWF. The Grants Team currently comprises a Senior Grants Specialist and a Grants Specialist.

The Senior Grants Specialist provides overall coordination and guidance for the grants activities, while the Grants Specialist contributes to the delivery and further development of the grants programme across the different stages of the grant lifecycle.

As a Grants Specialist, you will play an important role in the effective delivery of ECMWF's growing grants portfolio, ensuring that grants are managed efficiently, consistently and in accordance with the applicable rules and procedures. You will work across the different stages of the grant lifecycle and contribute to the further development and optimisation of the grants framework as ECMWF's funding activities continue to grow.

The role involves regular interaction with ECMWF colleagues and grant beneficiaries, as well as close collaboration with internal technical, financial and legal stakeholders.

Travel may be required to the ECMWF offices in Bonn, Germany, and Reading, UK, as well as to locations across Europe and beyond, depending on programme and grant activities.

Under the supervision of the Senior Grants Specialist and the overall guidance of the Head of Strategic Sourcing Section, you will contribute to the effective implementation and management of grants across the full grant lifecycle.

Pre-award

Support the planning and delivery of Calls for Proposals by coordinating administrative processes, preparing and reviewing call documentation, managing communications with applicants, and ensuring evaluation activities are organised and completed effectively. Contribute to the preparation of evaluation records and reports, and support the assessment and consolidation of grant management information, including budgets, risks and beneficiary data, to facilitate informed funding decisions.

Award

Coordinate the administrative aspects of the grant award process, including the preparation, review and finalisation of grant agreements in collaboration with technical, financial and legal stakeholders. Ensure that all required approvals, documentation and administrative steps are completed within agreed timelines, maintain accurate and complete records, and support a smooth and timely transition from award to implementation.

Post-award

Support the effective implementation and closure of grants by monitoring contractual obligations, reporting…