Procurement Manager

Overview

The Procurement Manager is responsible for the effective procurement, storage, and supply of materials, equipment, and services across Projects, Installation, Small Works, and Service functions. This role combines strategic procurement responsibility with operational control of stores and stock, ensuring materials are ordered, received, stored, and issued efficiently to support delivery.

The role is accountable for supplier performance, cost management, stock control, and ensuring materials are available in line with operational requirements while maintaining strong commercial discipline.

Working closely with Projects, Service, Finance, and Technical teams, the Procurement Manager ensures that supply chain and stock management activities support programme delivery, protect margins, and maintain quality standards. This role is critical in ensuring procurement and stores operate in a controlled, efficient, and scalable manner, supporting the overall performance and profitability of Pafi Ltd.

• Responsible and accountable for managing all procurement activities across projects, small works and service operations.
• Ensure all materials and equipment are sourced in line with specifications and operational requirements.
• Place orders efficiently, optimising cost, cash flow, and delivery performance.
• Process orders accurately, track delivery, and coordinate logistics.

• Manage and organise the Pafi stores function, maintaining accurate stock levels.
• Check incoming goods against delivery notes and purchase orders, ensuring correct receipt, storage, and allocation to jobs.
• Coordinate outgoing goods for engineers and site delivery.
• Conduct stock takes, spot checks, and inventory accuracy audits.
• Manage product returns, repairs, quarantine stock, and maintain a clean, compliant store environment.

• Manage supplier relationships and performance, including negotiating pricing, terms, and agreements.
• Conduct quarterly supplier reviews and maintain supplier prices on internal quoting software.
• Identify, communicate, and mitigate supply chain issues impacting delivery.
• Maintain a reliable and effective supplier base.

• Ensure procurement supports margin delivery across projects, small works and service.
• Monitor material costs and identify cost‑saving opportunities.
• Ensure all orders comply with approved specifications and agreed pricing.
• Support Finance with accurate supplier invoices and payment approval.
• Maintain accurate records of all receipted stock and mismatches.
• Record and manage damaged, faulty, or missing equipment, documenting discrepancies.
• Ensure procurement aligns with budget and financial controls.

• Coordinate procurement schedules in line with project programmes and service requirements.
• Ensure materials are available in line with delivery timelines.
• Liaise with Project, Small Works and Service Departments to coordinate deliveries.
• Report lead time issues and potential delays to relevant teams.
• Maintain minimum stock levels.

• Ensure procurement and stock elements of internal systems are used effectively across departments.
• Maintain accurate records, documentation, and audit trails within internal systems.
• Monitor procurement and stock data to identify trends and improvements.
• Improve procurement, stock handling, and logistics processes.

• Ensure compliance with company policies and procedures.
• Handle, store and control materials safely, including COSHH items.
• Maintain compliance with health & safety and audit requirements.

• Manage stores and procurement activities.
• Support training and development within the function.
• Ensure clear communication between procurement, stores, and operational teams.

• Provide monthly reporting to the Senior Management Team on procurement performance, stock levels, supplier performance and operational impact.
• Identify and Escalate potential supply issues to the Operations Director.

• Identify inefficiencies in procurement, stores and…