Accounts Payable Administrator; term

Accounts Payable Administrator

Our Accounting group is currently looking to add a Accounts Payable Administrator to the team, based out of our Calgary or Blackfalds office on a 6-month term (with potential to extend).

Reporting to the Controller, we are seeking a detail-oriented and high-volume AP professional with a strong understanding of the full accounts payable cycle to process committed job costs, cost accruals, vendor invoice reconciliation, and payment runs within our ERP system. This is a fast-paced, transactional role requiring speed, accuracy, and a strong commitment to internal controls.

Core AP Processing

• Process committed job costs, cost accruals, and reconcile final vendor invoices against purchase orders using a 3-way match within Eclipse
• Execute high-volume vendor payment runs including reconciling the vendor trial balance, compiling supporting documentation, obtaining Provincial and WCB clearances, and processing EFT and cheque payments accurately and on schedule
• Review and process cost accruals for reasonableness prior to posting; flag discrepancies or unusual entries to the appropriate supervisor
• Complete all AP transactional processing requirements in support of month-end and year-end close, including accrual posting, subledger reconciliation, and timely invoice clearance
• Perform vendor statement reconciliations and manage subcontractor agreements including quarterly MSA discount reconciliations and GL postings

Inventory & Purchasing Support

• Assist with inventory counts and costing of small tools and warehouse vans
• Support purchasing and fuel charge accounts

General & Administrative

• Assist with general administrative duties including reception coverage, digital recordkeeping, and training support as required

• Post-Secondary education in Accounting, Finance, or a related field
  • an equivalent combination of relevant education and experience may be considered
• Thorough understanding of the AP cycle including committed cost, cost accrual, and 3-way match reconciliation
• Strong financial accounting background with working knowledge of AP's impact on the income statement, balance sheet, and job costing reports
• Understanding of GST input tax credits and the difference between GST and Provincial Sales Tax applicability
• Proficiency with Microsoft 365 including intermediate to advanced Excel skills (pivot tables, data reconciliation)
• Ability to work independently, manage high volumes, and meet tight payment deadlines

• Experience with Eclipse ERP or a similar ERP system
• Familiarity with AP automation tools, digital approval workflows, and cloud-based document storage
• Experience with electronic invoice submission portals

We offer a comprehensive and competitive total rewards package that includes a complete range of employee benefits, like a company-matched RRSP program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

Arnett & Burgess Energy Services (A&B) is a leading service provider to the energy industry. For over 65 years our people have worked diligently to ensure the success of each project we break ground on. We stand strong as a multi-generational energy sector pioneer. We are also part of Quanta Services, with capabilities that span the electric power, pipeline, industrial, and communications industries to connect people and power.

Arnett & Burgess Energy Services (A&B) is an equal opportunity employer.

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• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.
• Applicants must have legal authorization to work in Canada with no restrictions.
• Arnett & Burgess Energy Services is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability.
• Accommodation for applicants with disabilities is available on request during the recruitment process.