Administrative Program Assistant - Human Resources

Administrative Program Assistant - Human Resources

Shasta County Office of Education, 1644 Magnolia Avenue, Monday - Friday, 8:00am-5:00pm (8 hours/day)

• Communicates with personnel, administrators, school districts, outside agencies, governmental organizations, students, parents and the public for the purpose of exchanging information, coordinating activities, resolving issues or concerns, providing documents and responding to inquiries and requests for documents as needed.
• Compiles and verifies data and information from a variety of sources for the purpose of generating a variety of computerized reports and documents and assuring accuracy and completeness in compliance with financial, legal and/or administrative requirements.
• Coordinates a variety of projects, functions and/or program components (e.g. meetings, screening of telephone calls, in-service events, daily mail processing, travel and accommodations, inventory and ordering office and departmental supplies and equipment, preparing and distributing informational packets and bulk mailings, etc.) for the purpose of completing activities and/or delivering services in a timely and efficient manner.
• Greets callers and visitors (e.g. staff, administrators, parents, students, public, etc.) for the purpose of providing technical information related to department operations, responding to inquiries, resolving a variety of issues and/or directing individuals to appropriate staff in accordance with established building security procedures.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of presenting or receiving information, recording minutes, and supporting the needs of the attendees.
• Performs a variety of clerical accounting duties as assigned for the purpose of assisting in the development and monitoring of program budgets to assure compliance with established limitations and accounting procedures.
• Prepares and maintains a wide variety of documents for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of exercising independent judgement in resolving a variety of issues, serving as a resource to provide technical information related to department operations and related standards and procedures, laws, regulations, and policies.
• Schedules a wide variety of activities for specific work groups (e.g. appointments, meetings, conferences, workshops, trainings, etc.) for the purpose of making necessary arrangements for assigned administrator and/or management team.
• Serves as a resource regarding assigned programs for the purpose of maintaining positive staff and site activities. public relations, providing technical assistance, disseminating information and responding to inquiries concerning practices, policies, procedures, laws and regulations.
• Trains and provides work direction and guidance to designated staff as assigned for the purpose of enhancing productivity of staff, reviewing work for accuracy, completeness and compliance with established requirements.

Job Requirements:

Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; oral and written communication skills; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based…