Executive Assistant

O2 Employment Services is working with a local company that is looking for an Executive Assistant to join their team in Redding, CA. This is a full-time, on-site position offering competitive pay, excellent benefits, and the opportunity to work in a professional, fast-paced environment supporting the executive team.

• Pay range: $72,000 – $88,000 per year, depending on experience
• Full-time schedule, Monday through Friday, 40 hours per week
• Health, dental, and vision insurance
• Paid time off and paid holidays
• Monthly cell phone stipend for reasonable business use in accordance with California reimbursement requirements
• Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and inbox prioritization.
• Act as the single point of contact for internal and external communications while maintaining strict confidentiality.
• Ensure front-of-house operations run smoothly, including reception, phones, and visitor management.
• Oversee office readiness, supplies, and meeting preparation for conference rooms and events.
• Coordinate and maintain accurate records, including digital filing systems, document version control, and legal or insurance documentation.
• Prepare briefing materials, agendas, and meeting packets for internal and external stakeholders.
• Support legal and compliance workflows by gathering information and formatting documents.
• Track business and community events, prepare executive talking points, and coordinate participation.
• Supervise and delegate work to a junior administrative assistant, providing guidance and ensuring quality standards are met.
• Continuously improve administrative systems, processes, and standard operating procedures.
• 4–7+ years of experience providing senior-level executive administrative support; experience supporting multiple executives preferred.
• Strong background in document management, scheduling, and confidential correspondence.
• Experience working with Legal, Risk Management, or similar departments a plus.
• Previous experience supervising or directing administrative support staff preferred.
• Proficiency in Microsoft Office 365, Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Excellent written and verbal communication skills with high attention to detail.
• Valid California driver’s license and reliable, insured vehicle required for local errands.
• Ability to lift up to 25 lbs as needed for meeting or event setup.
• Notary commission preferred (or ability to obtain within 90 days).
• Paralegal certification a plus, but not required.
• Professional presence and discretion
• Strong organizational and time-management skills
• Clear, confident communication
• Ability to manage competing priorities with accuracy and composure
• Process-oriented with a focus on continuous improvement

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position.

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