District Department Secretary; Nutrition Services & Cook​/Food Delivery

District Department Secretary (Nutrition Services) & Cook/Food Delivery (8.00 hrs/day)

Join to apply for the District Department Secretary (Nutrition Services) & Cook/Food Delivery (8.00 hrs/day) role at Gateway Unified School District.

Under supervision of the site administrator/department manager, the Secretary performs a variety of clerical and secretarial functions related to the assigned department. The role requires coordination of department functions, ensuring compliance with regulations, and providing administrative support.

• Coordinates department functions to help relieve the administrator/manager of routine detail.
• Applies regulations, policies, and procedures to department responsibilities to assure compliance; maintains necessary documentation.
• Performs secretarial duties for the administrator/department manager.
• May coordinate and direct temporary staff as needed during periods of heavy workload.
• Schedules appointments and maintains calendar for the department; receives and distributes mail.
• Compiles information and statistical reports such as grant applications and student records. Performs the necessary research to complete assigned projects.
• Performs receptionist duties; acts as a contact and reference source for the department.
• Assists with managing department budget; organizes material to monitor expenditures and maintains accurate records.
• Assists in processing employee time sheets and absences for submission to the payroll department.
• Arranges meetings, including preparing agendas, recording minutes, distributing materials and notifying participants.
• Types from rough drafts or verbal instructions a variety of materials, including schedules, letters, requisitions, bulletins, newsletters, and reports.
• Manages supplies and materials pertinent to the department; maintains supply and equipment inventory electronically.
• Operates standard office machines and department equipment, including computer operating systems and programs.
• Maintains a variety of complex files, electronic and manual.
• Performs other related duties as assigned.

• Pass the General Clerical Exam administered by the district at the 60th percentile or above.
• Type 60 net words per minute on a 5‑minute timed writing (outside certificate acceptable).

• Modern office methods and equipment, including computer technology.
• English, grammar, spelling, punctuation.
• Automated record management and filing systems.
• Procedures pertaining to student record management.
• Receptionist and telephone techniques.

• Establish and maintain cooperative working relationships.
• Work with discretion and confidentiality.
• Establish and maintain accurate files and records.
• Interpret and apply legal mandates, policies, and regulations pertaining to department operation.
• Operate computers and utilize application software.
• Perform job assignments with numerous interruptions and work with minimal supervision.
• Understand and carry out oral and written instructions.
• Communicate effectively in oral and written form.
• Work with students and parents.
• Compose correspondence.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, use hands to finger, handle, or feel and reach with hands and arms. The employee frequently is required to stand. The employee is occasionally required to stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Three years of responsible clerical/secretarial experience, preferably in an educational setting.
• Equivalent to completion of twelfth grade, supplemented by coursework in clerical/secretarial or business‑related areas.