Workforce Compliance and Assurance Administrator

Workforce Compliance and Assurance Administrator

The Workforce Compliance and Assurance Administrator plays a key role in supporting the effective management of workforce information across Vertis Health. The position exists to ensure that workforce records, compliance data, staff information and personnel files are accurate, complete and trustworthy. By creating confidence in workforce data, the postholder helps managers, HR colleagues and operational teams access reliable information quickly, reducing administrative burden and allowing services to focus on the delivery of high-quality patient care.

This role is responsible for maintaining oversight of workforce records held within Sage HR, reviewing compliance trackers, reconciling staff lists and undertaking assurance audits of electronic personnel files. The postholder will identify discrepancies, investigate anomalies and take corrective action where evidence is available and authority permits. Where issues require management intervention, specialist judgement or further verification, the postholder will ensure actions are allocated to the appropriate individuals, monitored through to completion and verified once resolved.

The position requires a highly organised and detail-oriented individual who can analyse information from multiple sources, identify inconsistencies, maintain accurate records and communicate clearly with stakeholders at all levels. A proactive and methodical approach is essential, together with a commitment to ensuring workforce information supports compliance, governance and organisational effectiveness. Main Duties and Responsibilities Workforce Data Quality and Management The postholder will be responsible for maintaining the quality, accuracy and completeness of workforce information within Sage HR and associated workforce systems.

This includes reviewing existing records, identifying missing or inaccurate information and ensuring employment changes are appropriately reflected in workforce data.

Key responsibilities include:

Reviewing workforce reports and identifying data quality issues, including duplicate, missing, outdated or conflicting information. Ensuring starters, leavers and employee changes are accurately reflected within workforce systems. Monitoring agreed workforce data fields to ensure information remains complete and accurate. Producing workforce reports and data summaries to support operational and strategic decision-making. Working with managers and HR colleagues to resolve workforce data discrepancies.

Supporting the development of a reliable central workforce record that can be used confidently across the organisation. Maintaining supplementary tracking systems where required and ensuring they remain aligned with Sage HR records. Compliance Assurance and Monitoring The Workforce Compliance and Assurance Administrator will support the organisation in maintaining confidence in workforce compliance arrangements by ensuring compliance tracking systems are accurate, complete and regularly reviewed.

Responsibilities include:

Reviewing and maintaining workforce compliance trackers. Ensuring compliance records contain complete and accurate information. Monitoring review dates, status updates and compliance evidence. Undertaking routine assurance checks and recurring compliance activities. Following up outstanding actions with relevant managers or departments. Identifying duplicate, outdated or conflicting compliance tracking methods. Supporting the consolidation and improvement of compliance monitoring processes. Maintaining records of completed reviews and assurance activities.

The postholder will contribute to ensuring regulatory and organisational requirements can be evidenced through reliable workforce records and documentation. Staff List Reconciliation An important aspect of the role is maintaining confidence in workforce establishment information through regular staff list reconciliation activities. The postholder will:
Maintain awareness of authorised staff lists used across services, departments and teams. Compare staff lists against records held within Sage HR and other approved sources. Identify inconsistencies relating to staffing numbers, job roles, reporting lines, working hours, employment status or team allocations. Investigate discrepancies and work with relevant stakeholders to obtain clarification. Record actions taken and maintain audit trails of reconciliation activity.

Monitor unresolved differences and ensure they remain visible until resolved. Support managers in correcting workforce information where inconsistencies are identified. These activities help ensure that workforce information remains reliable for operational planning, reporting and workforce governance purposes. Electronic Personnel File Audit and Assurance The Workforce Compliance and Assurance Administrator will undertake regular audits of electronic personnel files to confirm that records are complete, accurate and stored…