Fleet Compliance & Maintenance Coordinator

Role Overview

We are seeking an experienced Fleet Compliance & Maintenance Coordinator to support the effective management of vehicle compliance, maintenance, and driver standards across a multi-site operation. This role plays a key part in ensuring fleet safety, legal compliance, cost control, and operational efficiency.

Key Responsibilities

Fleet Maintenance & Vehicle Control

* Manage vehicle maintenance and condition across all sites

* Maintain accurate maintenance records and defect reporting

* Control vehicle damage, defect forms, and repair processes

* Reconcile and authorise maintenance invoices within agreed limits

* Manage temporary vehicles and insurance notifications

Compliance & Driver Management

* Download, manage, and retain tachograph records

* Monitor driver infringements (permanent and agency)

* Manage Working Time Directive (WTD) compliance

* Conduct driver audits and licence checks

* Manage driver CPC compliance and records

* Coordinate new and agency driver inductions

Accident & Incident Management

* Manage accident reporting, investigations, and follow-up actions

Additional Duties

* Liaise with drivers, agencies, and site teams

* Attend meetings and visit sites as required

* Provide support to the Head of Fleet Maintenance & Compliance

* Provide weekend and out-of-hours emergency support when required

Skills, Experience & Qualifications

Essential

* Proven experience in a fleet, transport, or compliance role

* CPC qualification

* Strong working knowledge of transport compliance and tachograph legislation

* Excellent organisational skills with strong attention to detail

* IT literate (MS Office, spreadsheets, transport databases)

Desirable

* Experience with in a multi-site transport operation

* Experience managing KPIs, costs, and performance reporting

Personal Attributes

* Highly organised and methodical

* Able to manage multiple priorities under pressure

* Strong communication and stakeholder management skills

* Self-motivated with a proactive, “can-do” approach

* Flexible and reliable team player

Keywords for CV-Library visibility:
Fleet Compliance, Transport Compliance, Fleet Maintenance, CPC, Tachograph, Driver Infringements, WTD, Fuel Management, KPI Management, Transport Office, Multi-Site Fleet