Transport Administrator

Our Values

• We Are Kind – Kind to the planet, our team and our partners. We listen with purpose, leave our egos at the door and aren't afraid to make difficult decisions. We must never confuse kindness with being "nice" - it requires us to be fair, consistent, honest, thoughtful and compassionate.
• We Are Tenacious – We fight every day to keep the customer promise, for every parcel entrusted to us. No matter how hard it gets or whatever stands in our way, we are relentless in our pursuit of excellence.
• We Are Curious – We never settle, constantly challenge convention and are never afraid to ask why. We believe there is always more to learn, always a better way, and that we're only ever just getting started. We never fight the urge to be inquisitive, to understand the world around us and to explore where others might not.
• We Are Resourceful – Our planet's resources are scarce and our future depends on our ability to use them wisely. Waste is the enemy. We strive to do more with less, be more efficient and make the most of what we have.

As a Transport Administrator at HIVED’s Redditch depot, you are a key operational support professional, ensuring the smooth, compliant, and efficient running of transport operations. Reporting to the Redditch Transport Manager, you will provide administrative oversight, monitor compliance, maintain accurate records, and support planning and fleet coordination. This role combines attention to detail with operational awareness to keep our fleet and drivers performing at their best.

• Maintain and update driver hours, ensuring adherence to the Working Time Directive and Drivers’ Hours Regulations.
• Maintain records for DVSA audits, including vehicle documentation, collection paperwork, gate checks, and fleet damage audits.
• Complete weekly fleet damage audits and gate checks, reporting findings to the Transport Manager and assisting with corrective actions.
• Support upkeep of the Convey compliance dashboard, reviewing vehicle defects and approvals and ensuring timely resolution.
• Monitor VOR (Vehicle Off Road) vehicles, ensuring maintenance or repair bookings are scheduled promptly to minimise downtime.

• Validate transport plans to ensure staffing aligns with operational requirements.
• Support the end-to-end process for hiring new drivers, maintaining a resilient recruitment pipeline.
• Coordinate with the planning team to implement operational changes and resolve scheduling conflicts.
• Track and schedule Preventative Maintenance Inspections (PMIs) for the fleet, ensuring tractors and trailers are serviced on schedule.

• Prepare and maintain accurate operational and compliance reports for the Transport Manager.
• Support driver onboarding with administrative requirements, including induction paperwork and training records.
• Assist in arranging meetings with the Transport Manager for driver training, incident investigations, and compliance debriefs.

• Strong understanding of O-Licence compliance and DVSA standards.
• Minimum 2 years’ experience in transport, logistics, or operational administration.
• Skills:
  
  Highly organised, detail-oriented, problem-solving, and safety-conscious.
• Attributes:
  Reliable, structured, proactive, and able to escalations appropriately.

• Review operational flags, staffing updates, and driver hours.
• Process and maintain collection paperwork, compliance dashboards, and vehicle documentation.
• Complete weekly gate checks and fleet damage audits, flagging issues for action.
• Schedule upcoming PMIs and track maintenance bookings.
• Support transport planning and implement any on-the-day operational adjustments.
• Maintain driver records, training logs, and compliance documentation.
• Assist with incident reporting, infringement debriefs, and training administration.

• Validate transport plans for upcoming days and ensure staffing coverage.
• Manage driver recruitment pipeline and support onboarding administration.
• Review fleet and driver metrics,…