Administration Assistant

You are a key member of the nursery and administration team and are responsible for supporting them with delivering high quality care and learning opportunities.

To provide exceptional early years care in a safe, nurturing and fulfilling environment whilst inspiring children to unlock their full potential through key skills and values which will establish them as gifted citizens of the world.

To be a nursery where teaching is fun, and learning is easy.

We are kind, gentle, calm, and welcoming. We respect the children, each other and our environment. We teach the children and are ready to listen and learn from them. We build trusting, supportive, and non-discriminatory relationships in the best interests of the child. We have sensitive, responsive, and expressive interactions between practitioner and children. We celebrate each child’s unique perspective and take children seriously as active and competent members of society.

We play, learn, and laugh together, spending time outdoors and encouraging children to be active, confident, and joyful participants. We provide experiences which inspire creativity and nurture curiosity, enabling children to be independent, resilient, and successful. We grow, cook, and eat together, building skills for a healthy future.

We uphold traditional theories and pedagogies, but constantly review, research, and reflect. We listen to ideas and are ready to embrace them. We are proud to be leaders in progressive childcare.

• Answer all emails and phone calls coming into nursery - responding ASAP to all enquiries (max 24 hour wait).
• Deal with all incoming correspondence / post etc. and ensure correct filing.
• Welcome all parents, children and visitors into the setting.
• Use the Connect system to manage children on site - i.e. correct children in on the right days - adding on extra sessions accurately to ensure correct invoicing.
• Support all rooms and assist with cover (i.e. lunch) when needed to ensure correct ratios are maintained.
• All staff absence is recorded on Power Apps and return to work interviews are completed by relevant manager and filed correctly.
• Send out communications to all parents via the connect system when appropriate (i.e. nursery events etc.).
• Check the recording of all accidents within the nursery, ensuring all forms have the correct signatures and are filed correctly. Ensure any repeat accidents or ones that require further attention are bought to the managers attention.
• Manage new child starters - ensure they have settling in sessions booked and communicate with rooms, so they know who is starting and when.
• Manage room transitions following procedure as above
• Keep a maintenance log – ensure issues reported by staff are communicated to the maintenance team on a priority level.

• Connect - manage booking patterns and children’s details on the connect system - checking all details are entered accurately to ensure correct invoicing and bookings.
• Communicate with parents on a regular basis to ensure details are up to date.
• Ensure nursery milk claims are completed on a weekly / monthly basis.
• Monitor and record ALL child absence on the correct documents and the connect system- informing nursery manager of any repeat absences (vulnerable groups etc.) and following up.
• Complete and enter staff hours onto connect and print all relevant registers for staff and children weekly
• Maintain all staff files to a high standard ensuring all the correct documents are present.
• Maintain room folders, ensuring they are up to date with the correct forms and readily available when needed (Accident / pre-existing, medication, sleep sheets etc.).
• Keep an up to date list of occupancy and availability, effectively managing all new child registrations and waiting list parents, to ensure correct ratios are maintained whilst not turning away any new parents.
• New starters - Keep a rolling year Jan-Dec with all the new child starters to know who is starting and when - ensuring regular contact is kept and booking in settling in sessions etc. for them.
• Weekly / two weekly supermarket order for the nursery,…