Art Department Coordinator

California - Redlands
University of Redlands
1200 E Colton Ave
Redlands, CA 92374, USA

APPOINTMENT: Staff, Non-Exempt, Ten (10) Months, Full-time (40 hours)

SALARY RANGE: $18.36 - $20.00 per hour

INTRODUCTORY PERIOD: Six (6) Months

AVAILABLE: Immediately

POSTING DATE: November 24, 2025

Final date to receive applications: Open Until Filled, Apply Immediately.

Definition of Classification:

The Department Coordinator provides comprehensive administrative, clerical and logistics support to the College of Arts and Sciences Academic Art Studio Department, overseeing all office activities, and coordinates the day‑to‑day office operations.

Reporting to the Dean of College of Arts & Science, this position serves as a confidential assistant and functions as the key support person to provide support to the Department Chairs and faculty in coordination and implementation of the day‑to‑day office operations. Assist with special projects and events, as needed.

• Coordinates and performs administrative support functions; assists with program and project activities including records administration and maintains a high level of customer service.
• Serves as first point of contact ensuring a friendly welcome to students, staff, faculty, and visitors.
• Assists in the administration of the Art Studio academic department programs, including coordination with other academic departments, campus programs, student groups, and offices within the University.
• Assists with the organization of campus events and programs, including logistical support requiring scheduling, preparation of materials, field trips, conference attendance, student travel, Art Gallery events, etc. University of Redlands.
• Assists with and oversees administrative duties of the Art Gallery and the Art shows held throughout the academic year.
• Provides clerical support for the office such as preparing and copying course materials, filing, maintaining records, the collection of internship and grant applications; sorting and distributing mail.
• Assists with budget management, processes check requests and reimbursement requests for expenses related to faculty activities and travel.
• Provides information in person, through email, and over the telephone to visitors, administration, faculty, students, and parents.
• Coordinates, prepares, edits materials, communications, reports, or other materials including spreadsheets related to program management, course schedules, classroom use, etc.
• Maintains department confidence and safeguards operations by keeping information confidential.
• Adheres to all safety and housekeeping policies and procedures.
• Coordinates activities, instructs, reviews and assigns work, and completes performance evaluation of Departments student workers.
• Updates and maintains departments and faculty’s information on University Website, ensuring the visibility and accuracy of information on all relevant pages (e.g. public directory).
• Updates and maintains department social media posts and information.
• Coordinates department dinners/events including announcements, list serve development, collecting rsvp's and monies, selecting menu, and producing name tags.
• Supports department initiatives, including advisory boards, scholarship programs, and annual events.
• Maintains and orders office supplies and other materials as needed.
• Orders and stocks inventory of art materials for courses each semester.
• Maintains classroom spaces within building. Coordinates set up, access, reservations.
• Performs other duties and special projects as assigned.

• High school diploma or equivalent supplemented with two years of additional coursework in related fields such as business, secretarial, computer software/word processing and spreadsheet programs.
• Three years of administrative support experience or related experience including the ability to use Microsoft Office software programs.
• Bilingual in Spanish is preferred.

• Knowledge of applicable federal and state laws and regulations.
• Understand, interpret, and apply federal and state policies and laws.
• Knowledge of English grammar, spelling, and punctuation and be able to clearly communicate…