Secretary, Attendance

• Position Type:
  School Support Staff/ Secretary
• Date Posted: 11/6/2026
• Location:
  
  Redlands Middle School
• Closing Date: 11/27/2026

Job Title: Secretary, Attendance

Pay Program: Support Staff, Non-Exempt

Pay Range: Range 9 ($20.73 - $23.04)

Work Year
: 10 Months

Reports to
:
Building Administrator

Operating under the general supervision of the school Principal(s), the employee will perform a variety of secretarial responsibilities and performs all attendance related duties. Employee acts as a technical resource for others inside the district including administrators, staff, teachers, students, and parents by maintaining accurate and complete student attendance records. This position responds to electronic and in person inquiries which requires interpreting policies while providing information.

They are also often a first point of contact for the public, staff, students, and parents entering the school and must work cooperatively to facilitate these interactions .

Essential Responsibilities - To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of responsibility, percent of time and work year may vary based on department or building assignment.

• Provide front office assistance for students, staff, parents, visitors, and vendors.
• Support student arrivals and departures, visitor check-in procedures, and general school inquiries.
• Facilitate communication with students, staff, and families regarding attendance procedures and school expectations.

• Monitor and process daily student attendance using the District student information system.
• Maintain accurate attendance documentation and prepare routine reports in accordance with District procedures and state requirements.
• Prepare and distribute attendance notifications, illness letters, and related correspondence.
• Provide attendance information and reports to administrators and District attendance staff as requested.
• Assist with preparation of attendance data for state reporting and District compliance processes.
• Support student count activities, including preparation of monthly reports and coordination of the annual October Count.
• Assist substitute teachers with attendance procedures and general school orientation.

• Maintain and update student cumulative (CUM) files and electronic records in accordance with confidentiality requirements.
• Support student enrollment, transfers, withdrawals, and School of Choice processes in coordination with office staff and administration.
• Coordinate transfer and receipt of student records with Pupil Records and other schools.
• Assist with student count activities including preparation of required documentation for the annual October Count.

• Generate grade reports and assist with related communication tasks as assigned.
• Prepare correspondence, reports, and updates to District communication platforms as assigned.
• Provide task direction and support for office student aides and volunteers.
• Provide coverage for the Health Assistant and workroom functions as needed, including routine safety equipment checks.

• Additional tasks, duties, and responsibilities may be assigned as needed/requested.

Acceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District.

• High school diploma or equivalent required
• Minimum of one year clerical and/or secretarial experience required
• Prior school environment experience preferred

• Criminal background check required for hire
• CPR and First Aid certifications within 60 days of hire

• Basic knowledge of office procedures, customer service practices, and general school operations.
• Working knowledge of student attendance procedures and records management practices.
• Strong organizational and time-management skills with the ability to manage multiple tasks and interruptions.
• Basic problem-solving skills and attention to detail.