Executive Administrative Assistant

This range is provided by Troy Consulting LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Direct message the job poster from Troy Consulting LLC

Troy Consulting is an IT and management consultancy built to define strategies, streamline processes, and leverage data to help organizations achieve measurable success and reach their goals. We are seeking an Executive Administrative Assistant fully on site in Redmond, Washington.

At Troy Consulting, we are more than a workplace; we are a dynamic community that values its people. When you join us, you become part of a team that not only offers competitive health and 401k benefits but also invests in your growth through our successful Delivery Excellence Program. But that is just the beginning – we believe in nurturing strong bonds within our team.

• Proactively manage complex executive calendars, scheduling internal and external meetings across multiple time zones.
• Serve as point of contact for meeting logistics, rescheduling conflicts, and prioritizing time-sensitive requests.
• Lead planning and execution of internal events including offsites, team celebrations, quarterly meetings, and executive round tables.
• Manage logistics such as venue booking, catering, audio/visual setup, guest lists, event materials, and post-event follow-ups.
• Partner with internal stakeholders to ensure events align with company goals and culture.
• Arrange domestic and international travel for executives including flights, accommodations, transportation, and itineraries.
• Reconcile travel expenses and manage reports in compliance with company policy.
• Process invoices, purchase orders, and reimbursements in coordination with the finance team.
• Collaborate with HR and IT to coordinate onboarding logistics for new hires (equipment, accounts, workspace, welcome kits).
• Manage shared space logistics such as conference room booking, office supplies, and vendor relationships.
• Help maintain a welcoming, efficient, and functional workspace for hybrid or onsite teams.

• 5+ years of experience in an executive administrative or similar operations role.
• Strong proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, Word, SharePoint) and other productivity tools.
• Proven experience coordinating logistics, events, or cross-functional initiatives.
• Exceptional attention to detail, organization, and time management.
• Ability to maintain confidentiality, handle sensitive information, and exercise sound judgment.
• Experience supporting C-level executives or working in a fast-paced, high-growth environment.
• 3+ years of calendar management experience.
• Strong interpersonal skills and ability to build trust with diverse stakeholders.

$28.00/hr – $35.00/hr

Financial: 401(k) with company match

Time off: PTO accrual

Troy Consulting is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Troy Consulting complies with all applicable laws governing non-discrimination in employment in every location in which we operate. We believe that diversity fuels innovation, and we are dedicated to fostering an environment where all individuals feel valued, respected, and empowered to thrive.