Legislative Coordinator

JOIN REDMOND!

The City of Redmond is a thriving, culturally diverse community and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

The Legislative Coordinator provides high-level administrative, legislative, and technical support to Council members and the Executive Department. This position requires a self-motivated, detail-oriented professional with exceptional communication and interpersonal skills, capable of working effectively with a wide range of personalities and build strong, positive relationships in a tactful, diplomatic, and professional manner.

The incumbent plays a key role in supporting legislative initiatives and programs, coordinating meetings and calendars, and delivering superior internal and external customer service. This role demands initiative, independent judgment, and a strong working knowledge of City policies, procedures, and organizational structures.

This position regularly handles sensitive and confidential information and requires a high level of discretion. The Legislative Coordinator serves as a liaison between the City Council and other City departments, external agencies, community members, and regional stakeholders.

Schedule Details:
Monday – Friday, 8:00 a.m. to 5:00 p.m. In-Person This position is full-time and requires some weekends and evenings.

Note:

This position will start on or after January 1, 2026

• Independently plan, coordinate, and manage the day-to-day functions and services, anticipating needs, and handling sensitive and confidential matters with discretion and professionalism.
• Provide high-level administrative support to all seven Council members, including calendar management, records maintenance, correspondence drafting, and email oversight.
• Offer administrative support to the Chief Policy Advisor as needed.
• Conduct research and policy analysis to support Council initiatives and legislative decision-making and assigned projects; collect, compile, and interpret information.
• Attend weekly Council meetings – including Committee of the Whole, Special Meetings, and evening session – ensuring accurate follow-up on action items and coordination (e.g., order dinner for Council members when needed)
• Attend bi-weekly agenda-setting and update meetings with Council Leadership; take detailed notes and follow up on action items.
• Serve as primary liaison between Council members and internal staff, community members, and external stakeholders, fostering clear communication and efficient collaboration.
• Coordinate and track responses to constituent emails by working with the monthly Council Ombuds, ensuring timely resolution and maintaining comprehensive records throughout the process.
• Manage meeting requests from Council members, including logistics, scheduling, location coordination, agenda preparation, note-taking, and tracking post-meeting action items (e.g., subcommittee meetings).
• Lead planning and coordination with the Communications and Parks teams for Council-hosted community events, annual Council retreat, and citywide community engagement events throughout the year.
• Monitor and manage Public Records Requests on behalf of Council members, ensuring compliance and timely delivery.
• Regular maintenance and updating of the Council SharePoint site
• Track and report on the Council’s biennial budget using Microsoft Power BI, providing updates and support for budget-related processes.
• Coordinate Council member travel arrangements, including registration, lodging, per diems, and reimbursement processing through SAP Concur.
• Manage and coordinate new Council member onboarding
• Assist in creating and implementing the Legislative Coordinator position workplan for additional process improvements and goals for the role.
• Review correspondence and documents for accuracy, consistency, and adherence to established standards (e.g., Council Policy Proposal document).
• Maintain and organize departmental records, data systems,…