Group Assistant

Overview

Placement Type:
Temporary

Salary: $31-36 Hourly (up to $36/hr)

Start Date:

Jan 5, 2026

Provides general administrative support primarily for a group. Coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations. Completes special projects as assigned. Coordinates travel arrangements. Enforces policies and/or procedures of the defined team(s). Supports weekly space audits/walks, manages storage room and equipment, assembles new hire kits, coordinates morale events, responds to ad hoc onsite requests, and works on flexible self‑scheduled execution.

Hybrid arrangement with ~3 days onsite (commonly Monday plus two chosen days).

• 1-3 years’ administrative experience in a fast‑paced environment.
• Effective communication, project management skills, willingness to assist team members, and ability to relate well with diverse individuals.
• Strong customer service skills, attention to detail, and organizational skills.
• Working knowledge of email, scheduling, word processing, spreadsheets, and presentation software (current version of MS Office preferred).
• May require ability to lift up to 20 lbs.
• Minimum 1-2 years’ experience with Microsoft 365 (Outlook, Teams, Excel, PowerPoint, One Note, Word).
• Minimum 1-2 years’ experience with Administrative & Department Operational Support (e.g., department financial operations, personnel operations, facility purchasing/operations, special projects).
• Minimum 1-2 years’ experience with Meeting & Event Coordination (explicitly no travel responsibilities).

Opportunities to work closely with a supportive, close‑knit admin team in a cutting‑edge AI organization. Flexible scheduling, meaningful ownership of onsite operations, exposure to AI programs, hybrid flexibility (onsite ~3 days/week with choice of days beyond Monday).