Operations Administrative Assistant

Base pay range

$45,000.00/yr - $55,000.00/yr

At Calfus, we deliver cutting‑edge AI agents and products that transform businesses in ways once unimaginable. We help companies harness the full potential of AI, unlocking opportunities that did not exist prior to the AI era. Our software engineering teams are trusted by both startups and established enterprises because we consistently deliver solutions that drive revenue growth.

Our ERP solutions teams have successfully implemented cloud‑based solutions and developed tools that seamlessly integrate with ERP systems, reducing manual work so teams can focus on high‑impact initiatives.

None of this would be possible without talented people like you. Our global teams thrive on collaboration, and we are actively seeking skilled professionals to strengthen our in‑house expertise and help deliver exceptional AI, software engineering, and enterprise application solutions.

As one of the fastest‑growing companies in our industry, we foster a culture of innovation where new ideas are always welcome. We move quickly, value accountability, and perform best when surrounded by driven, high‑energy individuals.

To continue our growth and expand our impact, we invite you to apply and become part of our journey.

The HR Operations Administrator plays a critical role in keeping Calfus’s day‑to‑day operations running smoothly. This position requires exceptional organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast‑paced, high‑growth environment. The ideal candidate is detail‑oriented, resourceful, and comfortable taking ownership of operational tasks that support both employees and leadership.

• Manage day‑to‑day office operations, supplies, vendors, and facilities
• Coordinate office maintenance, internet, utilities, and equipment
• Ensure a well‑organized, productive, and welcoming office environment

• Support leadership with scheduling, meeting coordination, and documentation
• Manage internal communications
• Maintain office records, policies, and procedures

• Assist with onboarding and offboarding of employees
• Support HR documentation
• Coordinate employee engagement activities and office events

• Handle invoices, expense tracking, and vendor payments
• Support procurement of software subscriptions, hardware, and office supplies
• Assist finance team with basic reporting and documentation

• Coordinate domestic and international travel and accommodation
• Manage logistics for client visits, internal events, and offsites

• Minimum bachelor’s degree is required, prefer to be in Administration or HR field.
• 1–3 years of experience in Office Administration, Operations & Human Resources.
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly in Excel.

• Experience working in a tech startup or high‑growth company
• Basic understanding of finance or payroll processes

Calfus prioritizes the well‑being and financial security of its employees and their families by providing comprehensive health coverage, including medical plans through Kaiser and Aetna, as well as dental and vision coverage through Guardian.

To support long‑term financial planning, Calfus also offers a 401(k)-retirement savings plan, allowing employees to begin saving as soon as they join.

Calfus Inc. is an Equal Opportunity Employer. We do not discriminate against applicants or employees based on age, color, sex, disability, national origin, race, religion, or veteran status. Employment decisions are based on qualifications, merit, and business needs.

• Entry level

• Full-time

• Administrative

• Software Development