Administrative Assistant

Title:

Administrative Assistant 3

Location: Hybrid in Redmond, WA (Building 43)

Duration: 9 months (Extension is possible based on the budget approval)

Schedule & OT Estimate: Monday–Friday, 40 hours per week, potential OT

Pay rate: $28 to $32/hr on W2

• Years of
  
  Experience:
  
  5–7 years overall in the field.
• Education: Bachelor’s degree preferred, not required.
• Disqualifiers: 5+ consecutive short-term roles.
• Best vs. Average Candidate:
  • Strong planning/office and offsite event coordination experience.
  • Proactive “yes person” with a team-player attitude.
  • Positive about being onsite and handling event-related duties.
  • Attitude and willingness to support valued more than company background.
• Performance Indicators: Quality of work and ability to meet deadlines.

• 4+ years administrative, business support, or customer service experience in scheduling meetings/events, travel management, and executive support.
• 4+ years experience managing complex calendars and travel for leadership teams.
• 4+ years experience with budget tracking, expense reporting, and headcount coordination.

• Manage complex schedules, travel arrangements, and business expenses.
• Coordinate meetings, events, and department operations (financial, personnel, and facilities).
• Handle procurement of goods/services (supplies, equipment, vendor relationships).
• Provide general office support and serve as the department contact.
• Complete special projects as assigned.

• 4+ years administrative/business support/customer service experience with focus on scheduling, travel, and executive-level support.
• 4+ years managing complex calendars and travel for leadership teams.
• 4+ years handling budget tracking, expense reporting, and headcount coordination.
• Experience with event planning/coordination and catering.

• Experience driving execution and delivering impactful outcomes.
• Skilled in calendar coordination, logistics, expense tracking, and team support.
• Strong written/verbal communication (concise, clear, inclusive).
• Adaptable in dynamic environments with shifting priorities.
• Comfortable supporting large organizations and collaborating across diverse work styles.
• Maintains confidentiality and professionalism.
• Proactive in identifying opportunities to support team success.
• Proficient in Outlook, Teams, Word, Excel, and Microsoft internal tools (Employee Central, MyOrder, MSTravel, MS Space, Expense Management).
• Familiarity with Microsoft systems (security groups, purchase orders, asset tracking) a plus.
• BA/BS degree preferred.

Please attach your updated resume.