Paralegal - Patent Operations

Paralegal 2 - Patent Operations [206919] Base pay range

$30.00/hr - $35.00/hr

In this vital role, you will be instrumental in supporting all patent filings for a large enterprise tech company. You’ll manage incoming intellectual property documents, coordinate essential workflows, and contribute to special projects that ensure the seamless operation of global patent procedures. This position offers direct exposure to the intricacies of international intellectual property, allowing you to develop valuable skills in industry-standard IP management systems and inventor-facing processes.

• Daily processing of incoming patent office correspondence from major international intellectual property organizations.
• Managing international patent application hardcopy mail, ensuring timely routing and documentation.
• Handling European patent registration certificates, including processing hard copies, de-docketing related events in an industry-standard IP management system, and determining appropriate archiving or shredding procedures.
• Verifying and downloading official patent grants and registration certificates, and coordinating offsite storage logistics.
• Managing incoming signature requests by summarizing items for signature, routing them to appropriate signatories, and tracking completion.
• Assisting with patent award logistics, which includes tracking, packaging, and shipping of recognition items.
• Supporting special projects as assigned by the Patent Operations team, such as audits, validation checks, and document retrievals.

• 2-4 years of overall experience in the field of intellectual property administration.
• Minimum 2+ years of experience with Patent Operations / IP Administration, including handling documents from major international intellectual property organizations and managing certificate workflows.
• Minimum 1-2 years of experience with an industry-standard IP management system, demonstrating the ability to de-docket events, manage official documents, and maintain accurate IP records.
• Minimum 2+ years of experience with standard office productivity suite proficiency, especially intermediate to early-advanced spreadsheet skills, for documentation, tracking, and reporting.
• Strong verbal and written communication skills, with a focus on attention to detail, customer service, and interpersonal effectiveness.
• Ability to manage multiple tasks and deadlines with minimal supervision.

• Paralegal certifications.
• Significant experience as a paralegal, particularly with an industry-standard IP management system.
• Prior experience processing both domestic and foreign patents.
• Familiarity with patent websites and office procedures.
• Associate’s degree in paralegal studies, with a preference for a certificate in paralegal studies.

Mid‑Senior level

Temporary

Legal

Staffing and Recruiting

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives.

With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Aquent is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Referrals increase your chances of interviewing at Aquent by 2x