Executive Assistant to CEO

Job Title:

Executive Assistant

Department:
Administration

Reports To:

Chief Executive Officer

The Executive Assistant provides high-level and confidential administrative support to the CEO and serves as the CEO’s primary liaison to all internal and external constituents, including the Senior Management Team and the Board of Advisors.

• Maintain a high-level of confidentiality and professionalism.
• Proactively manage the CEO’s calendar and schedule; maximize efficiency by organizing, prioritizing, and managing competing interests for his time and attention.
• Proactively identify issues that can impact CEO’s ability to execute on commitments and coordinate mitigation of those issues.
• Communicate clearly and consistently with internal and external constituents; handle high-level contacts and communications.
• Maintain contact database and document interaction with key contacts.
• Provide general and administrative support to CEO.
• Anticipate, and respond proactively to, the needs of the CEO.
• Compose and distribute professional correspondence, using individual initiative and as assigned.
• Coordinate meetings for the CEO – communicating with all necessary parties.
• Complete special projects as assigned by the CEO.
• Ensure proper conference room setup/breakdown and food setup for meetings.
• Create, organize, file and maintain accurate electronic files and hardcopy folders.
• Complete and submit executive expense reports, working directly with Accounting.
• Assist with personal matters at the direction of the CEO.
• Provide support when needed to the different departments regarding event planning.
• Other duties as assigned.
• MUST LOVE GUNS!

This position is expected to be onsite.

• None.

This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

US based job, US Person required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to handle confidential information with discretion, and work with professionals inside and outside the company.
• Exceptional organizational, analytical and proofreading skills, time management, ability to multitask and handle competing deadlines.
• Ability to work independently with minimal direction.
• Exceptional written, verbal, and interpersonal communication skills.
• Ability to prioritize tasks and be flexible to last minute changes/ directions.
• Must be available for limited travel. Approximately 10% of time or less.

• Degree preferred.

• Must have exceptional written, verbal and interpersonal communications skills.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from group of managers, clients, customers, and the general public.

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Ability to define problems, collects data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical…