Administrative Assistance

Uni Sea is looking for an outgoing and detail-oriented Administrative Assistant to join our Corporate Office in Redmond, WA. The Administrative Assistant is the first-person employees, vendors, and customers will meet at the office and will work closely with Executive Leadership and the HR Department on various administrative tasks.

Our Administrative Assistant will be responsible for providing excellent customer service by promptly answering and directing phone calls to appropriate departments and greeting and assisting visitors to Uni Sea’s Corporate office. Assisting Executive management with various administrative tasks including creating reports, presentations, and documents as requested. As well as assisting the HR department with a variety of administrative and office support tasks including clerical, recruiting communications, and social media.

• Answers, screens, and transfers incoming telephone calls. Take and relay messages as requested. Assist HR department by answering general recruiting and hiring related phone calls. Update Company phone lists as needed. Monitor and respond to emails sent to Uni Sea’s general email inboxes.
• Welcome and greet visitors and employees arriving at Corporate Office in a professional and courteous manner. Follow company policies and procedures by maintaining visitor logs, assigning and collecting guest badges and physical keys as necessary. Create employee badges as requested.
• Assist Executive management with clerical and administrative tasks by scheduling meetings, preparing reports, documents, letters, memos, presentations, and expense reports as requested while maintaining strict confidentiality.
• Provide general office support including:
• Opening and closing the office
• Pick-up, sort and distribute office mail and deliveries. Prepare postage and drop-off outgoing mail and packages.
• Prepare and schedule outgoing Fed Ex/UPS shipments
• Organize and maintain inventory of office supplies. Order and receive orders in ERP system.
• Provide notary services
• Refill office beverage fridges and candy dishes
• Submit maintenance requests for Corporate Office
• Manage Uni Sea’s social media presence by posting industry messaging on Uni Sea’s accounts, responding to inquiries, and expanding Uni Sea’s social media presence. Update Uni Sea’s website with employment related information and job postings.
• Assist employees and applicants with access to their accounts in Uni Sea’s HRIS. Accurately enter contact information updates and HR related data entry in a timely manner, as requested.
• During seasonal hiring, assist HR department by opening post-offer screenings, updating spreadsheets, sending reminder emails to employees, and renaming and digitally filing employee paperwork.
• Assist HR department with creating, maintaining and filing digital employee records and files. Scan and digitally file paper employee documents and files, as needed.
• Track and maintain records of Uni Sea business and vehicle license renewals. Enroll employees and maintain records for Electric Vehicle charging stations. Collect, compile, and update on annual basis certificates of insurance from current vendors.
• Collaborate with Executive Leadership and the HR department to coordinate events, luncheons, dinners, and parties for employees and clients, overseeing all aspects of planning, communications, set up and teardown.
• Perform other duties as directed.

• High School diploma or equivalent is required.
• Additional training or classes focusing on Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook and SharePoint/One Drive) are required. Previous work experience with Microsoft Suite is acceptable.
• Must have or be able to obtain Washington State Notary License, upon hire.
• Must…