Fleet Coordinator

About Trans West

We move people. We help them get to work, school, or play. From A to B, and everything in between. By shuttle, bus, charter or valet, we find creative ways to move people, business, and communities forward. We partner with some of the world’s leading companies to create personalized transportation systems and hospitality experiences. We go above and beyond to remove stress in all interactions and make things a little easier for all we serve.

The Fleet Coordinator plays a critical role in maintaining the safety, reliability, and performance of our vehicles. This position is responsible for scheduling, tracking, and coordinating proactive fleet maintenance with our outsourced service providers. The work includes taking vehicles to shops, scheduling work with service providers, and ensuring we are working to meet our goals of keeping the fleet safe, reliable and on the road.

Working closely with the Fleet Team and Operations Team, the Coordinator conducts inspections, completes repairs in the field, and ensures vehicles remain service‑ready with minimal disruption to team members and clients.

Required:

Current Trans West Team Member and application by 12/19/2025 12PM. Interviews will begin 12/22/2025.

• $25.00 - $35.00 per hour

• Medical, Dental, Vision & Life Insurance
• 401k with matching
• Holiday pay
• Company‑provided uniforms with in‑house weekly uniform cleaning service
• Paid Time Off – up to 72 hours per year, increasing with years of service

• Perform regular safety and condition inspections on all fleet vehicles; ensure mechanical quality and professional appearance.
• Respond to and resolve immediate fleet concerns to minimize road calls and maintain operational safety.
• Track and document all third‑party maintenance activities, including vehicle reports, parts usage, repairs, and service records.
• Process invoices for all third‑party services.
• Support fleet technology upkeep, confirming proper installation and functionality of Wi‑Fi units, telematics systems, and onboard tablets.
• Complete assigned work orders and service entries accurately and timely.
• Collaborate with fleet management and operations teams to anticipate service needs, port movements and optimize readiness.
• Collaborate with our service providers and dealer networks to ensure vehicles are clean, safe, DOT compliant, and service‑ready.
• Schedule vehicles for maintenance with outsourced providers as needed for repairs; take vehicles to shops and schedule routine drop‑offs and pick‑ups.
• Perform additional duties as assigned.

• Must be at least 21 years of age.
• 1+ years of maintenance experience with a variety of vehicles; transit buses and motor coaches preferred.
• High School Diploma or equivalent required; technical school training preferred.
• Acceptable Motor Vehicle Record.
• Current/Active DOT Medical Card.
• Current/Active Class B CDL.
• Must pass pre‑employment DOT drug test.
• Communicate proficiently in English.
• Flexible schedule to meet operational needs; may require occasional work outside regular hours.
• Willing to work in outside environments, including inclement weather.

Come join our close‑knit team. We enjoy summer BBQs, holiday parties, games, contests and more at our bus yards and office. We pride ourselves on building a diverse workforce and collaborative spaces where people of different experiences, backgrounds, abilities, and identities can thrive. Our commitment to diversity, equity, and inclusion is evolving; we continue to listen, learn and optimize our impact.