Bookkeeper​/Staff Accountant

For over 30 years, Instant Info Systems has been providing best in class solutions to help companies of all sizes streamline their business processes, enhance security, and optimize operational networks.

We are seeking a detail‑oriented, analytical Bookkeeper / Staff Accountant to join the Instant Info Systems Finance & Accounting team in Redondo Beach, CA. This is a full‑time, on‑site role working closely with the Chief Financial Officer (CFO) and supporting day‑to‑day accounting operations, month‑end close activities, and accurate financial reporting.

The ideal candidate has hands‑on experience with Accounts Receivable, Accounts Payable, billing, reconciliations, and general ledger support, along with strong Excel skills and experience using Sage Intacct or similar accounting software.

• Prepare and process recurring and non‑recurring customer invoices
• Ensure billing accuracy in accordance with contracts and internal controls
• Apply customer payments and maintain accurate AR records
• Monitor aging reports and follow up on outstanding balances
• Research and resolve billing discrepancies and customer inquiries

• Review, code, and process vendor invoices and employee expense reports
• Match invoices to purchase orders and required approvals
• Prepare and process scheduled payment runs
• Maintain accurate vendor records and resolve discrepancies

• Perform bank and cash account reconciliations
• Research and resolve reconciling items in a timely manner

• Assist with month‑end and year‑end close processes
• Support journal entries and closing schedules
• Maintain organized, audit‑ready accounting records
• Assist with internal and external audit requests as needed

• Assist the CFO with annual business and corporate license filings
• Track filing deadlines and maintain compliance documentation
• Perform accounting research and special projects as assigned
• Collaborate cross‑functionally to resolve accounting‑related issues

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 1–3 years of relevant bookkeeping or accounting experience
• Working knowledge of U.S. GAAP
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, SUMIFS)
• Experience with accounting software;
  Sage Intacct strongly preferred
• High attention to detail and commitment to accuracy
• Strong organizational, analytical, and problem‑solving skills
• Ability to manage multiple priorities and meet deadlines
• Effective written and verbal communication skills
• Employment Type: Full-Time, Exempt
• Department: Finance & Accounting
• Reports To: Chief Financial Officer (CFO)
• Work Arrangement: 100% In‑Office at our Redondo Beach, CA. Remote or hybrid work options are not available
• Benefits: Health, dental, and vision insurance, 401(k) with company match, paid time off (PTO) including vacation and company holidays