Industrial Contracts Coordinator

SCHOOL/UNIT DESCRIPTION

The Industrial Contracts Office (ICO) is a unit within the Office of Technology Licensing, Stanford's technology transfer office. OTL evaluates, markets and licenses technology created by the university. ICO is responsible for reviewing, negotiating, and signing a variety of research-related agreements on behalf of Stanford with industry and some non‑profit collaborators, including sponsored research, material transfer, and equipment loan agreements. ICO Contract Officers have authority to sign research‑related agreements on behalf of Stanford University and ensure that all agreements comply with Stanford policy, sound business practice, and legal requirements.

ICO works closely with the OTL Licensing Team to ensure that Stanford’s intellectual property are protected and developed to serve the public interest.

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The Office of Technology Licensing’s Industrial Contracts Office is seeking a dynamic Industrial Contracts Coordinator to drive successful partnerships and innovative solutions for our faculty within Stanford's vibrant landscape. In this pivotal role, you will ensure the completion, accuracy, and compliance of proposals, while formally soliciting grants and contracts from non‑government sponsors. Your expertise will be key in managing requisitions and overseeing the requisition receipt process.

Additionally, you will provide regular status updates, interpret policy provisions, resolve project issues, and educate units on institutional processes. If you have a passion for project management and a knack for managing the contracting lifecycle, join us and be a catalyst for innovation at Stanford.

This is a 100% FTE, benefits‑eligible remote position. For consideration, please submit your resume. All final candidates must complete a background check.

• Review proposals for completion, accuracy, and compliance with internal policy and external regulations.
• Conduct formal solicitation of grants and contracts by government and non‑government sponsors.
• Accept standard grant awards on behalf of the university.
• Administer requisition receipt process; review requisitions for accuracy and completion.
• Prepare and negotiate select agreements for management approval.
• Check contracts and grants for special provisions.
• Collect, obtain, and ensure completion of required sub‑recipient documentation.
• Provide regular status updates to managers and project administrators.
• Assist department administrators, principal investigators, and staff; interpret and explain grant provisions and terms.
• Assist in the resolution of problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors.
• Partner with others to serve as a resource to educate units regarding institutional processes.

* - Other duties may also be assigned

Education & Experience: Bachelor’s degree and one year of relevant experience, or combination of education and relevant experience.

• Basic knowledge of grant and contract programs and processes.
• Excellent communication and interpersonal skills.
• Strong attention to detail.
• Excellent judgment to know when to elevate unusual cases to more experienced colleagues.
• Proven ability to manage a high volume workload and a multitude of constantly changing priorities in a fast‑paced environment.
• Demonstrated ability to take initiative, prioritize workload, follow up with key stakeholders, meet deadlines, and work both…