Payroll-Personnel Coordinator III

Overview

The Human Services Agency of San Mateo County is seeking qualified individuals for the position of the Payroll-Personnel Coordinator III. Under general direction, the Payroll-Personnel Coordinator III will:

• Provide accurate and timely processing of payroll for all employees and all new hire processes.
• Serve as liaison to Human Resources Department for personnel related matters.
• Attend quarterly payroll meetings.
• Assist in hiring, onboarding, and terminating of staff.
• Provide onboarding training and new employee "welcome".
• Maintain confidentiality and the security of employee personal information.

• Strong computer skills and a working knowledge of Workday, Automated Time Keeping System (ATKS), or other payroll/human resources systems.
• Experience administering payroll and time-card functions in a local government setting.
• Ability to quickly learn and retain proficiency on complex processes and automated systems.
• Ability to perform data entry with speed, accuracy, and attention to detail.
• Experience with Word and Excel.
• Ability to perform accurate salary calculations.
• Ability to interpret and apply complex rules and policies pertaining to payroll, including labor contracts.
• Ability to handle multiple tasks and keep track of workflows under firm deadlines.
• Experience communicating effectively and providing prompt and courteous assistance to employees.
• Excellent customer service and interpersonal skills.
• Excellent organizational skills.
• Ability to promote and support a positive work environment.
• Strong understanding of the importance of timely and accurate payroll to the organization.

• Perform technical and specialized office support work, relating specifically to payroll and personnel at a departmental level, which requires the use of independent judgment and the application of technical skills.
• Process time reporting forms, verifying information and calculations, specific payroll rates related to such items as holiday, overtime, off-shift, and predetermined premium rates, and monitor leave and compensatory time totals.
• Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide employees guidance on how to navigate available onboarding resources.
• Interpret, explain, and comply with negotiated contracts, prescribed laws, rules, and regulations and confer with Human Resources and/or the Controller's Office as needed.
• Perform all personnel action processes including job changes, compensation changes, initiating hires, processing retroactive pay, etc.; research and assemble information from a variety of sources and make associated arithmetic and/or statistical calculations.
• Regularly generate and analyze audit reports related to time entry, job, and compensation changes to ensure accurate entry and completion of tasks by various department staff; identify and correct errors; notify individual employees of corrections or action needed and elevate communications to a supervisor as appropriate.
• Run reports as requested by management.
• Organize and maintain various files, including those related to personnel matters.
• Enter and retrieve data using a personal or on-line computer system; review computer or manually produced reports for accuracy and make corrections as required.
• Assist employees, supervisors, and managers with payroll, timecard, and personnel-related inquiries, and in interpreting and applying payroll, retirement, and benefit laws, rules, regulations, bargaining unit contracts, policies, and procedures; and resolve problems and recommend solutions.
• Respond to salary verification requests.
• Research record keeping issues including sick leave, vacation, or non-contract balances and perform appropriate action as needed.
• Interpret, explain, and comply with negotiated contracts, prescribed laws, rules, and regulations.
• Perform related duties as assigned.

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to…